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Boys & Girls Club of Indian River County, Inc. — Sebastian Branch <br /> Grant Application to the Children's Services Advisory Committee <br /> F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) <br /> L DEMOGRAPHICS : What information (data elements) will you need to collect in order <br /> to accurately describe your target population including demographics (age, gender, and <br /> ethnic background) required by the funder in Section H ? What are the pieces of <br /> information that qualify them for your target population ? How do you document their <br /> need for services or their " unacceptable condition requiring change" from Section 111 ? <br /> Each participant will be required to fill out a membership application that is manually entered <br /> into a computer software program called "Member Tracking", which allows us to electronically <br /> maintain a database on each member that includes demographic, age, gender, race, family <br /> economics , daily attendance, and activities in which they participated . <br /> Our target population is tracked by age . We are able to track our special interest in serving <br /> disadvantaged youth by asking and collecting the following : <br /> • Does your child receive free or reduced lunch? (Asked to determine low economics) . <br /> Who does your child live with? (Asked to determine single parent family status) . <br /> • We collect report grades on a quarterly basis . <br /> • Parent surveys will help us to gather information on their child ' s involvement, if any, with <br /> the Juvenile . Justice system. <br /> • We are in the process of establishing a relationship with our local Department of Juvenile <br /> Justice so that we may submit our membership list to them to determine any Juvenile arrests <br /> of members . <br /> Limited -access to affordable after school programs for children 6 - 18 years of age , low <br /> economics , juvenile crime and below average academic achievement is the condition requiring <br /> , change, <br /> 2. MEASURES : What data elements will you need to collect to show that you have <br /> achieved (or made progress toward) your Measurable Outcomes in Section D ? What <br /> tools or items are you using as measures (grades, survey scores, attendance, absences, <br /> skill levels) for your program ? Are you getting baseline information from a source on <br /> your Collaboration List in Section E ? Are there results from your Activities in Section <br /> D that need to be documented ? How often do you need to collect or follow-up on this <br /> data? <br /> • Membership Applications are collected upon registering for the program. Membership <br /> renewal applications are updated continuously throughout the year, with the bulk <br /> registering at the beginning of the school year. <br /> • Daily average attendance is collected by recording the number of members that attend <br /> daily divided by the numbers of days of service . Results are maintained and available on <br /> a monthly basis . <br /> • Club Activities are collected daily to track members ' participation in the various <br /> activities that are offered throughout the day. <br /> • Juvenile Crime Rates will be collected by providing the Department of Juvenile Justice <br /> with the names of all children enrolled in the program; they will then notify us regarding <br /> the number of members arrested. Comparisons can be ran on a quarterly basis . And <br /> through Parent Sun'eys . <br /> 11 <br />