2008-015 - Laserfiche WebLink

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• Coordinate with the County and DCA for all matters related to this project Attend all meetings related to the grant, including but not limited to, public hearings, staff meetings, public informational meetings, etc. • Represent the County during DCA/HUD Site Visits and Monitorings and prepare response(s) to HUD and DCA monitoring letters. Represent the County Before any State or Federal Boards or Meetings Regarding the Project • Create Project Information Management and Record Filing System • Develop Project Financial Management System (for Disbursing Funds) • Maintain Project Records and Filing System acceptable to both the Florida Department of Community Affairs and the Auditor's General Office (track and code files/check regularly) Establish and Maintain the County's Equal Opportunity Files for the Project • Develop Work Plans for Project Contract Document Prepare Grant Contract Document • Develop Budget for Project Contract • Handle Environmental Review(s), Including the Preparation of Public Notices and the "Request for Release of Funds". • Oversee Project to monitor for Compliance with applicable DCA/HUD requirements • Coordinate With Other Agencies and Contracts, as Necessary • Request Wage Decisions for the project from DCA and/or HUD and provide to the County as needed • Maintain a Budget Tracking System Provide Technical Assistance to the County in Procuring Professional Service Contracts • Review Bid Documents and Contract Documents For Compliance (this Includes Review for Compliance with OMB Circular A-102) Establish Grant Related Architecture/Engineer Terms and Conditions for Incorporation in the Bid Package • Prepare Contractor/Administrator Procurement Packages and review for DCA and HUD compliance. • Obtain DOL/HUD/DCA clearances of the contractor Prepare Notice of Award to DOL, HUD, or DCA as required. • Conduct Preconstruction Conference • Prepare and Send Notice on Behalf of the County to DOL and HUD or DCA that the construction has commenced • Oversee Citizen Complaint Process • Monitor Contractor, Engineer, and Construction Progress • Supervise Payment Authorizations • Prepare Request for Grant Funds (No Less than Quarterly) Prepare And Process DCA Contract Amendments, as Needed (including preparing advertisements and attending public hearings) • Review Change Orders And Amendments For Compliance, as Needed Provide Regular Project Status Reports to DCA (No Less than Quarterly) and provide additional progress reports to the County if requested. • Monitor all Project Activity to Ensure Compliance with DCA, HUD, and DOL requirements • Review the Contractor's Weekly Payrolls for Compliance with Davis/Bacon and other Federal Contract Requirements