2008-015 - Laserfiche WebLink

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• Coordinate with the County and DCA for all matters related to this project • Attend all meetings related to the grant, including but not limited to , public hearings , staff meetings, public informational meetings , etc. • Represent the County during DCA/HUD Site Visits and Monitorings and prepare response(s) to HUD and DCA monitoring letters. • Represent the County Before any State or Federal Boards or Meetings Regarding the Project • Create Project Information Management and Record Filing System • Develop Project Financial Management System (for Disbursing Funds) • Maintain Project Records and Filing System acceptable to both the Florida Department of Community Affairs and the Auditor's General Office (track and code files/check regularly) • Establish and Maintain the County's Equal Opportunity Files for the Project • Develop Work Plans for Project Contract Document • Prepare Grant Contract Document • Develop Budget for Project Contract • Handle Environmental Review(s) , Including the Preparation of Public Notices and the " Request for Release of Funds" . • Oversee Project to monitor for Compliance with applicable DCA/HUD requirements • Coordinate With Other Agencies and Contracts, as Necessary • Request Wage Decisions for the project from DCA and/or HUD and provide to the County as needed • Maintain a Budget Tracking System Provide Technical Assistance to the County in Procuring Professional Service Contracts • Review Bid Documents and Contract Documents For Compliance (this Includes Review for Compliance with OMB Circular A-102) Establish Grant Related Architecture/Engineer Terms and Conditions for Incorporation in the Bid Package • Prepare Contractor/Administrator Procurement Packages and review for DCA and HUD compliance. • Obtain DOL/HUD/DCA clearances of the contractor Prepare Notice of Award to DOL, HUD, or DCA as required . • Conduct Preconstruction Conference • Prepare and Send Notice on Behalf of the County to DOL and HUD or DCA that the construction has commenced • Oversee Citizen Complaint Process • Monitor Contractor, Engineer, and Construction Progress • Supervise Payment Authorizations • Prepare Request for Grant Funds ( No Less than Quarterly) Prepare And Process DCA Contract Amendments , as Needed (including preparing advertisements and attending public hearings) • Review Change Orders And Amendments For Compliance, as Needed Provide Regular Project Status Reports to DCA (No Less than Quarterly) and provide additional progress reports to the County if requested . • Monitor all Project Activity to Ensure Compliance with DCA, HUD , and DOL requirements • Review the Contractor's Weekly Payrolls for Compliance with Davis/Bacon and other Federal Contract Requirements 2