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Indian River County Healthy Start Coalition, Inc . — 2003 -04 Healthy Families — IRC Program IRC Board of County Commissioners — Children 's Services Advisory Committee F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender and ethnic background) required by the funder in Section H ? What are the pieces of information that qualify them for your target population ? How do you document their need for services or their " unacceptable condition requiring change" from Section B19 Comprehensive data on each HF — IRC family who enrolls is entered in a Healthy Families database, developed by Healthy Families Florida. This data includes demographic information. The parent(s) and the Family Support Worker monitor infant developmental stages, with updates documented in the family record. HF — IRC participates in statewide evaluation and provides outcome and performance data in the format and frequency specified by Healthy Families Florida. The HF-Florida database is updated on a weekly basis, with reports also generated on a weekly basis, which is provided to the Project Manager and Supervisor, who then share the general information and/or discrepancies with the appropriate FSW. The Healthy Families Florida Contract manager performs sites reviews on a quarterly basis, as well as Coalition and HF-IRC Advisory Board reviews . Last year, the HF-IRC program tied for third in the state out of 40 plus HF programs, for meeting its program goals and objectives . 2 . MEASURES : What data elements will you need to collect to show that you have achieved (or made progress toward) your Measurable Outcomes in Section D ? What tools or items are you using as measures (grades, survey scores, attendance, absences, skill levels) for your program? Are you getting baseline information from a source on your Collaboration List in Section E ? Are there results from your Activities in Section D that need to be documented ? How often do you need to collect or follow-up on this data? The outcomes are based on data needed by HF Florida as well as HF-IRC , which are compiled and entered into the HFF database at regularly scheduled intervals . Based on strict HFF criteria, families develop goals based on their assets and needs, and must achieve these through the program to "graduate" to higher levels, which would need less intensity of services , which empowers the family to become self-sufficient. The required data and outcomes are monitored by HFF as well as locally by the HF-IRC Program Manager and the Coalition. These measures are based on 30 years of research by Healthy Families America, 3 . REPORTING : What will you do with this information to show that change has occurred ? How will you use or present these results to the consumer, the funder, the program, and the community? How will you use this information to improve your program? Database is compiled and updated on a weekly basis, with reports also generated on a weekly basis that the FSW and Supervisor review . Monthly reports are provided to the HF- IRC Advisory Board, and quarterly reports are submitted to the Coalition and CSAC . Data and programmatic reports are submitted to the HF-IRC Advisory Board on a monthly basis, the Coalition Executive Director and Board of Directors on a quarterly basis , the HFF Contract Manager on a monthly basis, who also conducts on-site QA/QI every three months . Reports are provided at the public Coalition meetings bi-monthly. All of the QA/QI partners, which include Healthy Families Florida, the Advisory Board and the Coalition address program outcomes from a global sense and work towards strategies and solutions that can be shared with the HF-IRC service staff, who then apply the action steps to benefit the families they serve. 10