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Indian River County Healthy Start Coalition, Inc. — 2003-04 TLC Newborn Program <br /> IRC Board of County Commissioners — Children's Services Advisory Committee <br /> F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) <br /> 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order <br /> to accurately describe your target population including demographics (age, gender and <br /> ethnic background) required by the funder in Section H ? What are the pieces of <br /> information that qualify them for your target population ? How do you document their <br /> need for services or their "unacceptable condition requiring change" from Section B19 All <br /> babies born to Indian River County residents are eligible for the TLC program. The initial intake <br /> form that is completed at the hospital provides the program with all the demographic information <br /> that it needs to provide the funder with their information. All the information on the form is <br /> available for analysis, depending on the reporting requirements . The Coalition also receives all <br /> Indian River County resident birth information from the Florida Dept. of Health Vital Statistics <br /> office for birth outcome analysis purposes . <br /> 2. MEASURES : What data elements will you need to collect to show that you have <br /> achieved (or made progress toward) your Measurable Outcomes in Section D ? What tools <br /> or items are you using as measures (grades, survey scores, attendance, absences, skill <br /> levels) for your program? Are you getting baseline information from a source on your <br /> Collaboration List in Section E ? Are there results from your Activities in Section D that <br /> need to be documented? How often do you need to collect or follow-up on this data ? The <br /> initial intake form that is completed at the hospital provides basic reporting and baseline <br /> information for analysis purposes and demographics . For the 2003 -04 year, the progress chart <br /> form that the TLC Family Associates use will be modified to answer Goals One through Three . <br /> The TLC program has a special data base designed to monitor and document the process <br /> objectives . Surveys are sent out to the families during the third month of their child ' s birth and <br /> at the completion of the 12 month survey. This information is tallied and results put in the <br /> requested reports . Goals and objectives information are collected by each TLC staff member, <br /> and is inputted into a data base on a daily basis, with the number of families served, phone calls <br /> and referrals recorded, along with other needed information. The Twelve Month Survey is much <br /> shorter in length and focuses on open ended responses addressing major benefits of the program <br /> in terms of the TLC families perspective . The Three Month Survey is based on a "strongly <br /> agree" to "strongly disagree" Liekert scale format. The survey involves ten questions and <br /> addresses specific program issues . <br /> 3 . REPORTING : What will you do with this information to show that change has <br /> occurred? How will you use or present these results to the consumer, the funder, the <br /> program, and the community? How will you use this information to improve your <br /> program? Data collected will be compiled in reports requested by the funder and provided to <br /> the funder, The IRC Healthy Start Coalition, and the IRC Health Department. The Coalition and <br /> Board representatives hold a quarterly TLC committee meeting, which reviews the reports as <br /> well as overall program issues. The Coalition Board of Directors also receives the reports upon <br /> completion. In addition, a verbal report is provided by the TLC Coordinator at the every other <br /> month Coalition meetings . Lastly, a Program Managers meeting, involving TLC , Healthy Start, <br /> and Healthy Families Program Managers are held each month at the Coalition office. This <br /> meeting addresses program issues individually, which includes updating each Program Manager <br /> on the programs status, as well as ensuring overall communication, collaboration and integration. <br /> 11 <br />