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throughout the year, for which a minimum of two weeks ' notice to the <br /> SCHOOL BOARD will apply when possible. If two weeks ' notice is not <br /> possible, it will be up to the discretion of the SCHOOL BOARD as to whether <br /> or not they can comply with the request. <br /> c) Provide at least 24 hours notice of cancellation of meetings, by fax or email, <br /> with a follow-up phone call to SCHOOL BOARD liaison, or pay the hourly <br /> rate times one hour, to the SCHOOL BOARD when notice of cancellation is <br /> not provided. <br /> d) Pay the SCHOOL BOARD for the video-recording/live broadcast of ( 1 ) <br /> County Commission meetings, special meetings, workshops, (2) Planning and <br /> Zoning meetings, 3) Election Returns, (to include set-up and take-down times <br /> as denoted in item (e) below), at the rate of $ 138.00 per hour. This fee will be <br /> rounded to the nearest 30 minutes (at a rate of $ 69.00 per 30 minutes). <br /> Payment to be made promptly upon receipt of invoice. (Note : Emergency <br /> Management briefings/press conferences will be video-recorded/live <br /> broadcast at no cost to Indian River County). <br /> e) Provide access to County Commission Chambers (to include Control Room) <br /> 30 minutes prior to and immediately following regularly scheduled <br /> Commission meetings held in the Chambers, to allow for adequate preparation <br /> of equipment prior to and after video-recording, and two hours prior to and <br /> immediately following meetings held at remote sites, to allow for set-up and <br /> removal of all necessary equipment. <br /> f) Provide all necessary equipment for television video-recording, including but <br /> not limited to: video cameras, sound mixer, microphones, amplifiers, and all <br /> associated audio equipment, video switcher/monitoring equipment, lighting <br /> control, presentation/video playback, cabling, closed circuit encoding <br /> equipment, phones, phone lines, computer, Compix graphics overlay, DVD, <br /> and all other recording equipment, will be maintained by Indian River County. <br /> g) Provide maintenance and repair of all video-recording equipment, (including <br /> closed captioning equipment) installed in the Commission Chambers. <br /> h) Provide the proper environment for video-recording inside the County <br /> Commission Chambers. <br /> i) Pay the SCHOOL DISTRICT for the video-recording of any additional <br /> government events, meetings, as mutually agreed upon, at a rate of $ 138 . 00 <br /> per hour. <br /> 3 . General <br /> a) Term and Cancellation: This agreement shall be filed with the Clerk of the <br /> Circuit Court of Indian River County pursuant to Florida Statute 163 .01 ( 11 ) <br /> and commence on January 1 , 2008, and shall be continuing in nature unless <br /> and until terminated by 30 days written notification by any party to the other <br /> party, or amended in writing by mutual agreement. <br /> b) Anti-discrimination: The parties to this agreement will comply with all <br /> applicable Federal and State civil rights and anti-discrimination laws and <br /> regulations, including but not limited to Title VI and VI 1 , Civil Rights Act of <br /> 3 <br />