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of this section will be that any of the four (4 ) Board of County Commissioners may reduce the total budget without the consent of the other counties and that the lowest approved total budget shall be deemed to be the total budget approved by the Counties . Budgets approved by each County should reflect the amount they are willing to fund regardless of revenues received . Each County shall notify the St . Lucie County Management and Budget Department of its final adopted budget for the fiscal year no later than October 1 of each fiscal year , commencing October 1 , 2009 . Section 2 . DIVISION OF OPERATING EXPENSE . Calculation . Each County' s share shall be established by dividing the population of each County by the population of all the Counties . The calculation shall be effective on the following October 1 , commencing October 1 , 2009 . In the event of county- specific projects , they will be funded at 100 % by that County and remain in St . Lucie County' s possession until expended by GAL . After completion of such county - specific projects , any unexpended funds at the completion of the project shall be returned to that County on an annual basis with the reconciliation report . Section 3 . PAYMENT AND ACCOUNTING OF EXPENSES . The parties agree that the expenses for the Counties' portion of the GAL budget shall be paid as follows : (a ) Charges will be billed and mailed directly to the St . Lucie County Clerk of the Circuit Court Finance Department . Appropriate employees of the Clerk will check the bills for accuracy and compliance with the budget approved by the Court Administration Budget Committee and the respective Board of County Commissioners for each County . In the event of insufficient budget , the Finance Department will notify the St . Lucie County Management and Budget Department to take appropriate action . GAL shall be required to submit all expense invoices to Finance Department of the Clerk of the Circuit Court for St . Lucie County by the end - of -year deadline or by October 31 " , whichever is earlier . ( b ) Each individual County shall automatically send twenty- five percent ( 25 % ) of its prorated portion of the expenses in the adopted budget to the Clerk on a quarterly basis for each year that the agreement is in effect . Each quarterly payment shall be due within thirty ( 30 ) days of the end of the quarter (e . g . payment for the quarter beginning October 1 , shall be due by December 31 ) . No invoice will be submitted by St . Lucie County to request these funds . If payments are not submitted in full by the deadlines set forth in this Agreement , the Clerk shall notify the St . Lucie County Management and Budget Department and they send a letter of non - compliance to that County notifying of the violation of this Agreement . If an amendment is approved by the Court Administration Budget Committee and the respective Board of County Commissioners of each County , at a later date , each individual County shall send its portion of the increase to the Clerk within 30 days of approval . Each County is responsible for meeting reporting requirements per Sections 29 . 0085 , 939 . 185 , Florida Statutes , and any other federal , state , or local requirements . In recognition of this fact , the St . Lucie County Management and Budget Department will send financial reports , based on St . Lucie County' s Banner Financial System forms , on a quarterly basis to the counties for Guardian Ad Litem and Court Related Technology Funds . 5 BATTY \ AGREEMNT\INTERLOC \GALFunding Finalmpd — �