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APPENDIX J <br /> SAMPLE MONITORING INSTRUMENT <br /> GENERAL ITEMS <br /> 1 . Are the following documents available (for Non-Profit Yes No N/A <br /> Organizations) : <br /> a. Articles of Incorporation? <br /> b. Roster of Board of Directors? <br /> c. Board Minutes? <br /> d. Organizational Chart (names of persons in key <br /> positions? <br /> e. Copy of 501 (c)(3 ) Federal tax exempt letter? <br /> f. Internal Revenue Service Form 941 ? <br /> Performance Review <br /> 2 . Is there a copy of the contract for professional services? <br /> 3 . Are there copies of all plans andspecifications? <br /> 4 . Is there a copy of the Davis Bacon Wage Determination? <br /> 5 . Is there verification of the bid opening? <br /> 6 . Is there documentation of the premconstruction conference? <br /> 7 . Are all monthly reports current? <br /> 8 . Have any requests for Budget changes been properly <br /> document/filed? <br /> 9 . Have all invoices submitted contained in the required <br /> documentation/backup? <br /> 10. Are partial payment requests verified by site inspections? <br /> 11 . Are "Change Orders" properly documented and <br /> processed? <br /> 12 . Have all payroll requests been verified/adjusted properly? <br /> 13 . Is there a final inspection report preceding final payment? <br /> 14 . Have an /all liens against the contractor been released? <br /> 50 <br />