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2 . 5 . 4 . 2 If requested by the Owner, the Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders. The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses. 2 . 5 . 4 . 3 If requested by the Owner, the Architect shall distribute the Bidding Documents to prospective bidders and request their return upon completion of the bidding process. The Architect shall maintain a log of distribution and retrieval, and the amounts of deposits, if any, received from and returned to prospective bidders. 2 . 5 . 4 . 4 The Architect shall consider requests for substitutions, if permitted by the Bidding Documents, and , with the concurrence of the Owner, shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. This document has important legal consequences. Consultation with an 2 . 5 . 4 . 5 The Architect shall participate in or, at the Owner's direction, shall organize and attorney is encouraged with respect to conduct a pre -bid conference for prospective bidders. its completion or modification. AUTHENTICATION OF THIS 2 . 5 . 4 . 6 The Architect shall prepare responses to questions from prospective bidders and ELECTRONICALLY DRAFTED AIA provide clarifications and interpretations of the Bidding Documents to all prospective bidders DOCUMENT MAY BE MADE BY USING in the form of addenda. AIA DOCUMENT D401 . 2 . 5 . 4 . 7 The Architect shall participate in or, at the Owner's direction, shall organize and conduct the opening of the bids. The Architect shall subsequently document and distribute the bidding results, as directed by the Owner. 2 . 5 . 5 NEGOTIATED PROPOSALS 2 . 5 . 5 . 1 Proposal Documents shall consist of proposal requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings. 2 . 5 . 5 . 2 If requested by the Owner, the Architect shall arrange for procuring the reproduction of Proposal Documents for distribution to prospective contractors. The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses. 2 . 5 . 5 . 3 If requested by the Owner, the Architect shall organize and participate in selection interviews with prospective contractors. 2 . 5 . 5 . 4 The Architect shall consider requests for substitutions, if permitted by the Proposal Documents, and . with concurrence of the Owner, shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. 2 . 5 . 5 . 5 If requested by the Owner, the Architect shall assist the Owner during negotiations with prospective contractors. The Architect shall subsequently prepare a summary report of the negotiation results, as directed by the Owner. ARTICLE 2 . 6 CONTRACT ADMINISTRATION SERVICES 49ps � . -W 2 . 6 . 1 GENERAL ADMINISTRATION 2 . 6 . 1 . 1 The Architect shall provide administration of the Contract between the Owner and p 1997 AIA® the Contractor as set forth below and in the modified 1997 edition of AIA Document A2oi, AIA DOCUMENT 8141 - 1997 General Conditions of the Contract for Construction, current -as -e€ Oke 4ate -ef 4his - STANDARD FORM AGREEMENT Agree rnerAattached hereto as Exhibit B . Further modifications Moderation made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable The American Institute of Architects under this Agreement only to the extent that they are consistent with this Agreement or 1735 New York Avenue N .W. approved in writing by the Architect. Washington, D .C . 20006-5292 O 1917, 1926, 19481 1951, 1953, 1 58, 1961, 1963, 1996, 19671 1970, 1974, 1977, 1987, Q 1 7 by The American Institute of Architects . Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution . WARNING : Unlicensed photocopying violates U .S . copyright laws and will subject the violator to legal prosecution . This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below . expiration as noted below . User Document : cra - jail -97bl41 . aia -- 10/29/2004. AIA License Number 1127252, which expires on 12/31/2004. 18