2005-021 - Laserfiche WebLink

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Task 1: Kickoff Meeting and Project Control Plan The Consultant will meet with SWDD Manager and staff to discuss the project goals and deliverables, establish communication protocol and to obtain available data from the County. At the kickoff meeting, background data, project reports and other pertinent information available from the County will be collected. The Consultant will prepare and submit to SWDD at the kickoff meeting a project control plan that will define the project team and responsibility, lines of communication, scheduled progress meetings with SWDD staff and the UAC, milestones and a specific list of deliverables and deliverable schedule. Quality control management will be addressed in the document. SWDD staff comments will be incorporated in the draft document and the final copy will be distributed to all team members. Throughout the duration of the project if deviation is necessary in the project scope of work or the project scheduling, the Consultant will notify SWDD Manager specifying the reason for such deviation. Once approved by SWDD, the revised schedule will then constitute the agreed-upon schedule for performance of the remaining activities. However, in no event shall the Consultant perform work outside of the approved scope of work without written authorization from SWDD. The Consultant will prepare the kick-off meeting notes for distribution to the project team and attendees within one week following the meeting. Task Deliverable: Deliverables under this task are the draft and final Project Control Plan and meeting notes. Task 2: Background Data Collection and Updating Planning Projections The Consultant will collect the existing available documents, data and other information from SWDD related to landfill and drop-off facilities including updated topographic and aerial surveys, current solid waste flow and remaining disposal capacities, capital equipment and maintenance facilities, personnel and administration, and status of existing permits and renewal schedules. The Consultant will visit the existing facilities to evaluate the present conditions. This will include site visits and evaluations of the solid waste drop-off centers, solid waste processing facilities, Class I landfill, Construction & Demolition (C&D) debris disposal facilities, solid waste recycling and household hazardous waste collection center, and other facilities. The Consultant will utilize the information from the Master Plan and collect from the County updated data prepared by other Consultants related to solid waste flow quantities and waste categories. The Consultant will collect the updated planning, development and population projection data from the SWDD and will use this data for preparation of solid waste projections and capacity requirements. The Consultant will schedule a meeting with other Consultants to collect other available updated information related to surface water management system and on- going ERP application and other drainage permitting. The Consultant will utilize the existing data to prepare an update of the solid waste flow projections for the duration of the useful life of the acquired land. This will include projections and breakdown of the projected solid waste flow quantities requiring disposal in the Class I and C&D landfills. Based on this projection, the Consultant will identify the disposal and operations processing needs and regulatory requirements for the duration of the planning period. 11