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Page 2 of 23 B . Should grant expenditures exceed the budgeted grant amount for any work item by more than 20%, the Grantee shall be required to submit a proposal for revision of the Approved Project Budget with a written explanation for the reason(s) for deviation(s) from the original Approved Project Budget to the Department for review and written approval . III . The Grantee agrees to administer the Project in accordance with the GENERAL AND SPECIAL CONDITIONS GOVERNING SMALL MATCHING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY as outlined in Section IV and V; Chapter 1A -39, Florida Administrative Code ; and the following specific conditions : A. This grant becomes effective on July 1 , 2013 and ends on June 30, 2014 . This agreement must be signed by the grantee and received in Department offices by November 15, 2013 , to avoid forfeiture of award. Project initiation (encumbrance of funds) , as evidenced by grantee execution of a binding contract for all or part of the Approved Scope of Work in Section I above, shall occur by December 31 , 2013 , except as allowed in C . and D . below. All grant funds and match shall be expended and all project work shall be completed by June 30, 2014, except as allowed in E . below. B . The Grantee agrees to submit the Final Products and the "Final Project Progress & Expenditure Report" incorporated herein by reference and available online at www. flhcritage . com/grants, as specified in Section VI , Subparagraph B . 2 . , by July 31 , 2014 . No costs incurred prior to July 1 , 2013 are eligible for payment from grant funds . No costs incurred after June 30, 2014 are eligible for payment, except as allowed in E . below. C . Encumbrance Deadline Extension : A one-time thirty (30) day extension of the encumbrance deadline may be granted by the Department if requested in writing by the Grantee . To be eligible for this extension , the Grantee must demonstrate to the satisfaction of the Department that encumbrance of grant funding and the required match by binding contract( s) is achievable by January 31 , 2014 . The Grantee's written request for extension of the encumbrance deadline must be submitted to the Department no later than November 30 , 2013 . No further extension of the encumbrance period shall be granted. Small Matching Grant projects for which full encumbrance of grant funding is not accomplished by the extended encumbrance end date will be terminated by the Department and all grant funds not expended by the Grantee in accordance with the provisions of the Historic Preservation Grant Award Agreement by the extended encumbrance period end date will be reallocated in accordance with Subsection IA - 39. 008(16), Florida Administrative Code. D . Encumbrance Deadline Exception : For projects not involving contract services (e . g. , archaeological or other research projects conducted by universities, projects conducted by staff within State Parks, or small development projects involving repairs undertaken by volunteers), the grantee and the Department shall consult on a case-by-case basis to develop an acceptable encumbrance schedule. E . Grant Period Extension : A one-time thirty (30) day extension of the Grant Period may be granted by the Department if requested in writing by the Grantee . To be eligible for this extension, the Grantee must demonstrate to the satisfaction of the Department that project work is progressing at a rate that completion is achievable within the extended grant period . The Grantee's written request for extension must be submitted to the Department no later than thirty (30) days prior to the termination date of this Historic Preservation Grant Award Agreement . No further extension of the grant period shall be granted . F . The Department shall not assume any liability for the acts, omissions to act or negligence of the Grantee , its agents, servants or employees ; nor shall the Grantee exclude liability for its own acts , omissions to act or negligence to the Department. The Grantee hereby agrees to be responsible for any injury or property damage resulting from any activities conducted by the Grantee , its agents , servants or employees . G . The Grantee, other than a grantee which is the State or agency or subdivision of the State, agrees to indemnify and hold the Department harmless from and against any and all claims or demands for damages, including attorney fees and court costs , resulting from personal injury, including death or damage to property, arising out of any activities performed under this Agreement, omissions to act or DOS Form No . HR3E I 208GAASM Reference : Rule IA -39. 009(1) (b), FAC