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Attachment D <br /> Reports <br /> A . The Recipient shall provide the Division with quarterly financial reports , semi- annual summary progress <br /> reports prepared in conjunction with the Division ' s Regional Coordinator, and a final close- out report , all in <br /> a format to be provided by the Division . All report formats provided by the Division shall be made <br /> available to the Recipient on the Division ' s Internet site and a hard copy will be mailed with a fully <br /> executed copy of the Agreement . <br /> B . The Recipient shall provide the Division with a sampling of documentation listed below will be <br /> requested by your contract manager for each quarter. If you wish to submit one or two items ( i . e . , <br /> invoice and check/ proof of payment) with your reports , this will suffice unless other sample <br /> documents are deemed necessary for audit purposes for the quarterly financial reports . To <br /> eliminate large files and mailings , the Division will accept back up documentation on a CD if <br /> desired by the county . <br /> • Salaries : Supply copies of timesheets documenting hours worked and proof employee was paid <br /> ( i . e . , earning statements/payroll registries) <br /> • OPS/Contractual Services : Copies of contracts , MOUs or agreements with consultants or sub- <br /> contractors providing services . Copies of invoices , checks and canceled checks related to these <br /> services . <br /> • Expenses : Copies of invoices/receipts , checks and canceled checks <br /> o If training/exercise is provided by contractor , an agenda , training materials , exercise <br /> materials and copies of sign - in rosters of attendees should be included . If planning is <br /> provided then will need copies of planning materials and work products ( i . e . , meeting <br /> documents , copies of completed plans , etc . ) <br /> o For travel and conference activities , copies of all receipts must be submitted ( i . e . , airfare , <br /> proof of mileage , toll receipts , hotel receipts , car rental receipts , etc . ) Receipts must be <br /> itemized and match the dates of travel/conference . If conference , a copy of the agenda must <br /> be provided . Proof of payment is also required for all travel and conferences . <br /> • OCO : Copies of invoices/receipts , checks and canceled checks <br /> • FCO : Copies of invoices/receipts , checks and canceled checks <br /> • Copies of the general ledger each quarter should also be provided . <br /> 33 <br />