2012-136 - Laserfiche WebLink

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I . Television Rights : Any recording or taping of the event must have the prior written approval of both VeroTown , LLC and the County , which consent may be granted , denied , or conditioned by either the County or VeroTown , LLC at their sole respective discretion . Nothing contained herein shall be deemed or construed to require approval by either the County or VeroTown , LLC of any recording or taping of the event . J . Concessions : Concession sales and operations must have the prior written consent of VeroTown , LLC which consent may be granted , denied , or conditioned by VeroTown , LLC in its sole discretion . The user group will reimburse VeroTown , LLC for any concession service costs incurred by VeroTown , LLC , as set forth in Attachment 1 . K . Procedures : 1 . A written request must be submitted by the user group ' s chief executive officer or board of directors to the County Administrator or his designee at least ninety ( 90 ) days in advance of the requested use date . The request must include the following : requested dates ) of use , type of event , estimated attendance , purpose , proof of non - profit status , and a listing of current board of directors and executive director . The County will coordinate with VeroTown , LLC to seek the written approval of the availability of the dates ) from VeroTown , LLC , 2 . Review and approval shall include : County Administrator , Recreation Department , Risk Management Department , Budget Department , County Attorney and Finance Department , and the Indian River County Sheriff' s Office or the Vero Beach Police Department . Additional information may be requested during the review process , including , without limitation , proposed budget and estimated expenses and revenues for the event . It is the responsibility of the requesting user group to secure all appropriate approvals . 3 . After the County Administrator or designee review , the user group will be notified in writing , within thirty ( 30 ) business days after the date the request was submitted , of the status of the request ; the amount of the required security deposit , the types and amounts of required insurance coverages ; and the date the request will be submitted for County Commission consideration . The County Administrator or designee will submit the request to the County Commission . The County Commission may approve , approve with conditions or deny the request . The approval or disapproval is at the sole discretion of the County Commission . 4 . Execution of an agreement between the County and the user group with respect to the use of the Stadium ; submission of proof of ability to obtain the required insurance coverages ; delivery of security deposit , and , if applicable , execution of a cash escrow agreement between the County and the user group ; and delivery of certificates of required insurance coverages .