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H ) The COUNTY must submit the final invoice to the DEPARTMENT within 180 -days after the final written acceptance of the Project . Invoices submitted after the 180 -day time period may not be paid . The final balance due under this Agreement will be reimbursed upon the completion of all Project services, receipt of final cost documentation , and proper submission of a detailed invoice after the Project has been inspected , approved , and accepted to the satisfaction of the DEPARTMENT in writing . I ) Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT under Section 334 . 044 (29) , Florida Statutes . J) The COUNTY providing goods and services to the DEPARTMENT should be aware of the following time frames . Upon receipt, the DEPARTMENT has ten ( 10) business days to inspect and approve the goods and services . The DEPARTMENT has twenty five (25 ) calendar days to deliver a request for payment (voucher) to the Department of Financial Services . The twenty five (25 ) calendar days are measured from the latter of the date the invoice is received or the goods or services are received , inspected and approved . K) If a payment is not available within forty (40) calendar days , separate interest penalty at a rate as established pursuant to Section 55 . 03 ( 1 ), F . S . , will be due and payable , in addition to the invoice amount, to the COUNTY . Interest penalties of less than one ( 1 ) dollar will not be enforced unless the COUNTY requests payment . Invoices that have to be returned to a COUNTY because of COUNTY preparation error will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT . L ) A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payments (s) from a state agency . The Vendor Ombudsman may be contacted at (850) 413 - 5516 or by calling the Division of Consumer Services , 1477 - 693 - 5236 . M ) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five (5 )years after final payment is made . Copies of these documents and records shall be furnished to the DEPARTMENT upon request . Records of costs incurred includes the COUNTY ' s general accounting records and the project records , together with supporting documents and records of the COUNTY and all subcontractors performing work on the project, and all other records of the COUNTY and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs . Page 5