2012-005 - Laserfiche WebLink

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Monitor contractor , engineer , and construction progress against CDBG award work plans Establish the financial procedures for receiving funds and disbursing payments Monitor payment authorizations as to CDBG compliance Prepare request for grant funds hard document ( not less than required by Grant Award Agreement Prepare and process FDEO award amendments , as needed ( including preparing advertisements and attending public hearings ) Monitor contractor performance and compliance with contract requirements , including required evaluation of contractors ' weekly payroll for federal projects Review construction change orders for compliance , as needed provide regular project status reports County for submittal to FDEO ( not less than required by the Grant Award Agreement) and provide additional progress reports to the County as County may request . Monitor all project activity to ensure compliance with FDEO , HUD , and DOL requirements Respond to questions and/or complaints from citizens Review the contractor' s weekly payrolls for compliance with Davis/Bacon and other Federal contract requirements • Monitor and recommend as to CDBG compliance all payment requests to ensure the payments are appropriate and the proper documentation is included Recommend policy and/or grant amendments . Taking necessary actions , such as advertising , conducting public hearings , and updating project environmental review files Establish and maintain labor standards compliance files • Provide all other necessary CDBG technical assistance Review final change order, pay request , & construction documents for compliance with FDEO/HUD/DOL requirements Balance final project grant budget for Closeout Report Gather all necessary supporting documents for closeout report Prepare documents for administrative/financial closeout Perform all FDEO required closeout activities , including preparing final status report and responses to FDEO and/or HUD and all other reports related to the project and required by FDEO and/or HUD Prepare all requested responses to inquiries from Local , State , and Federal Governmental units related to HUD and FDEO regulations • Other administrative tasks related to the Indian River County CDBG Neighborhood Revitalization program If the Grant Award Agreement between the COUNTY and FDEO is amended , the scope of services for the project shall be amended to be consistent with that agreement . D . Consideration and Method of Payment for Services ( 1 ) Amount of Consideration For program administration services , the COUNTY will pay GUARDIAN the sum of $48 , 000 for proposed services under the 2011 CDBG Year Award Agreement . The COUNTY shall pay the fee to GUARDIAN in 12 equal quarterly payments of $ 3 , 500 , :starting in April 2012 . The remaining balance of $ 6 , 000 will be paid to the consultant after administrative closeout of the contract by FDEO . If the project is completed in less than 4 quarters ( 1 year) , the 3