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Scope of Work for Solid Waste Procurement Services 1 3/21/2014 1 Page 2 of 5 • Participate in a Town Hall meeting with County staff, stakeholders and other interested parties to gather public input and discuss service options for inclusion in the RFA • Assist County staff in defining which service options to include in the RFA. Subtask 1.2 - RFA Development • Based on the results of Subtask 1.1, develop the draft RFA including technical specifications, evaluation criteria and price form If the County has a template for an RFA document, KCI will follow this template and incorporate the technical information and language • Develop a draft franchise agreement for inclusion in the RFA. We have found that inclusion of a draft agreement as part of the procurement document helps to minimize the time needed for contract negotiations once vendors are recommended for award of a franchise. • Revise the draft RFA and franchise agreement based on County staff comments. This scope includes up to two rounds of comments. • Prepare a list of potential vendors to be notified when the RFA is published. Subtask 1.3 - Pre -Application Meeting and Addenda Preparation • Provide technical support and assist with responding to questions during a pre -application meeting • Review any written questions or comments received by the County regarding the RFA. • Assist in drafting any necessary addenda in response to questions. Subtask 1.4 - Application Review • Review applications received in response to the RFA document for completeness, ability to meet any specified minimum qualifications, and price. • Prepare a summary sheet of price submissions. • Provide technical support to County staff during review of the applications. • Assist in presenting, as requested, the recommendation for award to County management or the County Commission. Subtask 1.5 - Final Franchise Agreement Negotiation • Assist with finalizing the final franchise agreements with the selected vendors, including participating in meetings and/or calls. • Revise the franchise agreements to reflect services options chosen by the County Commission. • Assist in presenting, as requested, the final franchise agreements to County management or the County Commission. Subtask 1.6 - Service Transition If the County selects a different level of service or service provider, ensuring a smooth transition will be critical to the outcome of the project. The activities needed during the transition period will depend on the outcome of the procurement but may include the following activities. • Participate in transition meetings and calls with County staff, municipal staff, and the franchisee(s). kessler consulting inc. innovative waste solutions PM\WORK ORDER 1 Scope