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Contract #27199 Encumbrance # 5005605 encumbered funds at that time . When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement . The invoice shall be submitted no later than October 30 . If the Agreement does not authorize submittal of an invoice as of September 30 , Recipient shall submit , prior to October 30 , a description of the additional Project work completed between the last invoice and September 30 , and an estimate of the additional amount due as of September 30 for such work. If there have been no prior invoices , Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30 . (c ) Final Invoice . The final invoice must be submitted no later than 45 days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the District ' s fiscal year ( September 30) , the final invoice must be submitted no later than 30 days after the Completion Date . Final invoices that are submitted after the requisite date shall be subject to a penalty of 10 percent of the invoice. This penalty may be waived by the District, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten ( 10 ) days prior to the due date and state the basis for the delay. (d) All invoices shall include the following information : ( 1 ) District contract number; (2 ) District encumbrance number; (3 ) Recipient ' s name and address (include remit address , if necessary) ; (4) Recipient ' s invoice number and date of invoice ; ( 5 ) District Project Manager; ( 6 ) Recipient ' s Project Manager; (7 ) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work ; in addition , see Attachment B , "CONTRACT PAYMENT REQUIREMENTS FOR STATE- FUNDED COST REIMBURSEMENT CONTRACTS ; " ( 8 ) Progress Report ( if required) ; (9 ) Diversity Report (if otherwise required herein) . Invoices that do not correspond with this paragraph shall be returned without action within twenty (20) business days of receipt , stating the basis for rejection . Payments shall be made within forty- five (45 ) days of receipt of an approved invoice . ( e) Travel expenses . If the cost schedule for this Agreement includes a line item for travel expenses , travel expenses shall be drawn from the project budget and are not otherwise compensable. If travel expenses are not included in the cost schedule, they are a cost of providing the service that is borne by Recipient and are only compensable when specifically approved by the District as an authorized District traveler. In such instance, travel expenses must be submitted on District or State of Florida travel forms and shall be paid pursuant to District Administrative Directive 2000 -02 . ( f) Payments withheld . The District may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part , any payment to such an extent as may be necessary to protect the District from loss as a result of: ( I ) defective work not remedied ; (2 ) failure to maintain adequate progress in the Project ; ( 3 ) any other material breach of this Agreement . Amounts withheld shall not be considered due and shall not be paid until the ground( s) for withholding payment have been remedied . 6 . LIABILITY AND INSURANCE . Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers , employees and agents . Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the state of Florida, nor as a waiver of sovereign Page 3