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MAY 71980 Booz 43 Pani 420 TO: FROM: SUBJECT: May 1, 1980 BOARD OF COUNTY MVISSIONERS FREDA WRIGHT, CLERK OF CIRCUIT COURT VALIDATORS FOR RECORDING, CIRCUIT COURT and TRAFFIC The present cash validators being used by the three departments were purchased in 1964 (one) and 1967 (two) as re -conditioned equipment. The last time the service representative worked on the equipment he stated that parts are not available any more. If one of the machines were to break down I don't know what could be done. I would like to place on order three (3) IRR Model 5265 A-11 cash terminals at a cost of $4,143 each (total $12,429). This equipment will take at least 60 days for delivery. The equipment will be compati- ble with the IBM System 38 which is on order for delivery to Data Process- ing and it will also accumulate data to be used for imput to our current equipment. For the 7 months of this fiscal year the Clerk's office has returned to the Board of County Commissioners $327,281 in fines and fees while only drawing $250,836 from the Board for operating expenses. I am looking forward to discussing this budget amendment request at the May 7, 1980 Commission meeting. Sincerely, j . j Freda Wright FINANCE OFFICER BARTON EXPLAINED THE EQUIPMENT BEING REQUESTED IS COMPATIBLE WITH THE SYSTEM 38 THAT THE COUNTY PRESENTLY HAS ON ORDER, WHICH HAS A DISC THAT ACCUMULATES ALL OF THE DATA HE CONTINUED THAT THEY WOULD JUST FEED THE "FLOPPY" DISC INTO THE PRESENT EQUIPMENT AND THE FUTURE EQUIPMENT, AND IT WOULD AUTOMATICALLY BE UP -DATED. HE NOTED THAT THE DISCS CAN BE REPRODUCED; THE PROCESS NOW IS THAT EACH INDIVIDUAL RECEIPT MUST BE KEY-PUNCHED AND THIS AMOUNTS TO ABOUT 1-1/2 TO 2 HOURS OF KEY PUNCH TIME EACH DAY. MR. BARTON REPORTED THAT FOR EVERY SUPPORT CHECK, A WARRANT REQUEST MUST BE WRITTEN; THE COUNTY IS PROCESSING ABOUT 600 SUPPORT PAYMENTS A WEEK, WHICH IS MORE CHECKS THAN ANY OF THE OTHER FUNCTIONS OF THE COUNTY. HE ADVISED THAT THE MACHINES WOULD BE FOR THE CIRCUIT COURT, TRAFFIC, AND THE RECORDING DEPARTMENT, AND WOULD TAKE POSSIBLY TWO TO THREE MONTHS TO BE DELIVERED.