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JAN 61982 tooK 8 PAS 467 CIVIL DEFENSE — REQUEST FOR SPACE AT ADMINISTRATION BUILDING The Board reviewed the following mdmorandum from the Administrator: 10 TO: The Honorable Board of Ccunty Commissioners FROM: 1411111�1 A. Nelson County Administrator 1. Description and Conditions DATE: December 1-0, 1981 F1 LE: SUSJE:C T : Remodeling of space at the Admi ni stratio. Building for use by the Civil Defense Department REFERENCES: As part of our continuing efforts to provide proper space for the expanded functions and responsibilities of the Civil Defense Department, discussion has centered around the locating of the Civil Defense Department to include an emergency operations center at the Administration Building. Ample space is available to accomplish this. We are in the process of preparing a grant application to the Federal Emergency Management Agency (FEMA). It is anticipated that once the application is complete, within approximately 90 - 120 day period, we would know whether or not we will be funded. Essentially we have the opportunity of receiving matching funds up to a maximum of $50,000 for alteration of EOC. ;2. Alternatives and Analysis w A. Continue with the location -of the Civil Defense Department in their present building which has only 809 square feet available for use and is in a deteriorating condition. B. Acquire a site, design and build a new Civil Defense Department head- quarters building to include an emergency operations center at substantial expense. C. Locate the Civil Defense Department at the Administration Building utilizing matching funds from the Federal Agency to assist with renovation of available space. This i%ould result in significant cost savings because we have the space available; we have matching funds potential for the -renovation and we also have a commitment of $40,000 from Village Green, which could be utilized for funding toward the renovation. Under separate memorandum, I advised of problems involving the jail and. need for space due to factoring by the State Department of Corrections. Until the near jail is built, we could utilize the present Civil Defense area for additional office space for the Sheriff's Office personnel, thus only utilizing a rented trailer for relatively short time. 3. Recommendations and Funding A. It is requested that the Commission approve of locating the Civil Defense Department and EOC at the Administration Building. B. That the Commission authorize Staff to continue pursuing grant application. C. Authorize the $40,000 funds in escrow from Village Green to be applied NM'Oject money toward the reno 49