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600K JAN 2 0198; The bid submitted by H.F. Mason for the Hyster did not meet the minimum specifications for the following reasons: 1. 186 Horsepower 2. Cubic Inch Displacement not stated 3. Did not state 4. Single Cylinder Steering 5. Hydraulic retarder 6. Decelerator not available 7. Electric monitoring not available 8. Operating weight with ballast 40,325 lb (Do not intend to use ballast, as it cuts the H.P. of the machine) 9. 2 wheel machine Minimum Specifications 1. 210 H.P. 2. 635 Cu. In. 3. Transmission 4- forward and 4 reverse 4. Twin Cylinder Steering 5. 4 wheel brakes 6. Deceleration 7. Electric monitoring on gauges 8. Operating weight - not less than .44,500 lbs 9. Specified 4 wheel machine 8 Pb F M In addition,.the rollers on the Hyster are intended for road work, not landfill compacting. 3. Therefore, the Bid Committee must recommend that this bid be awarded to Kelly Tractor for the Caterpillar. There is $145,000.00 budgeted for this piece of equip- ment in Acct. #411-217-534-66-43. See attached letter from Post, Buckley, Schuh & Jernigan, Inc. Administrator Nelson felt the issue raised was primarily whether they had overspecced the contractor to prevent other firms from bidding. He commented that it was specced up because of the 4 -wheel drive requirement. Material Management Director Carolyn Goodrich reported that out of the 10 firms requested to bid, eight either do not supply this type of equipment or could not meet specifications. Rex Hailey, Landfill Supervisor, explained that when you are spreading material in a landfill, you have a variety of material which leaves voids after it is spread, and you must have a vehicle that will be able to span the void. It was his recommendation to go with a four-wheel machine, and he pointed out that there were items in addition to the 4 -wheel drive requirements where specifications were not met, i.e., the transmission and the electrical emergency monitoring system. 6=