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MAR 171982 wK X49 PA,6490. <br />x.90. <br />TO: The Honorable Members of DATE: March 16, 1982 FILE: <br />the Board of County Commissioners <br />SUBJECT: Emergency Consideration for <br />Pebble Bay Waste [,Tater System <br />Improvements <br />FROM: REFERENCES: <br />David L. Greene <br />Assistant County Administrator <br />DESCRIPTION AND CONDITIONS <br />On November 30, 1981 the Indian River County Board of Commissioners <br />awarded the contract for the Pebble Bay area wastewater system im- <br />provements to Bain Underground Utilities, Inc. for a cost of <br />$114,578.35. ".a <br />On December 16, 1981 details were completed and approved by the <br />Board of County Commissioners to assess the users. of the improvements <br />who will benefit from the project. The resolution was prepared and <br />is being offered to the Board of Commissioners on March 17, 1982, <br />after being advertised, which will set in motion the means to fully <br />fund the anticipated expenses of the project. Meanwhile, the order <br />to proceed with the contract work was issued March 3, 1982 to Bain <br />Underground Utilities, Inc. <br />Because of the time it took, for various reasons, the contractor <br />declared he could not proceed with the contract at the price of <br />$114,578.35. Because of his added expenses due to delays, a price <br />of $1.,500.00 was negotiated to cover his costs. <br />ALTERNATIVES AND ANALYSIS <br />1. Alternative one would be to accept the contractors' offer <br />to expedite proceeding with the.improvements as planned and <br />presently contracted. <br />2. Alternative two would be to reject the contractors's offer <br />and ready ertise for bids. If this alternative is chosen, it <br />is doubtful if the overall contract cost could be the same. <br />This would have the effect of changing all previous cost <br />analysis and thereby the impact assessment required to cover <br />the improvement costs. The closest bid above Bain's was by <br />JOBEA. for the amount of $153,513.50. Although at this time <br />we cannot change the bid award, we could expect rebids to <br />be approximately this.amount, $38,935.15 more.than the Bain <br />contract. Therefore, we are much better off financially to <br />pay the added $1,500.00. <br />RECOMMENDATION AND FUNDING <br />Approval of Alternative one is recommended by the Staff. <br />added cost should be obtained from the contingency fund. <br />The $1,500.00 <br />