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s <br />t1►Y <br />2 fi <br />pp <br />.80 <br />Chairman Scurlock pointed out that Dr. C. B. Hardin <br />had <br />three top candidates for the position, and two of them live <br />close by. <br />Chairman Scurlock requested adding an item concerning a <br />4 <br />Seminar on Finance to the Agenda. <br />On Motion by Commissioner Lyons, seconded by <br />Commissioner Wodtke, the Board unanimously approved the <br />addition of the emergency item, as requested by the <br />Chairman. <br />CLERK TO THE BOARD <br />E. Approval to purchase IBM Displaywriter Systems <br />Finance Director Barton reviewed the following material <br />with the Board: <br />To: Board of County Camniss i oners <br />From: Jeffrey K. Barton, Finance Director <br />Re: Exercise of Purchase Option for Word Processors <br />The word processing system, consisting of two display writers, two dual <br />diskette drives and a printer, was installed in the Clerk of the Circuit Court's <br />office in July, 1*981. The system was placed on IBM's lease/rental plan with <br />option to purchase. The total monthly lease amount is $792.00, annualized at <br />$9,504.00. ` <br />The software currently in use on the display writers, Textpack 2, provides <br />for conventional.wordprocessing features, such as: editing, scanning and spelling <br />diction,3ry. 11owever two higher level versions of the !,oftwarc: are available which <br />provides extended wordprocessing capability. Textpack 3 provides capability for <br />columnar presentations and arithmetic relationships between columns. Textpack-4 <br />provides communication facility with external data files for enhanced customizing <br />of form letters and reports. Textpacks 3 and 4 each require some upgrading of the <br />display writers they are installed on. <br />By exercising the purchase option on the installed equipment, at this time, the <br />system can be acquired for a net purchase price, after applying purchase accruals, <br />of $17,594.00. If the system is future upgraded or enhanced by the installation of <br />Textpack 3 for both display writers and the necessary support features, the entire <br />system cost will be $19.094.00. Using IBM's installment purchase plan with payments <br />being amortized over five years at ll%, monthly costs including principal, interest <br />and maintenance will be $602.00, annualized at $7,220.00. This will result in an <br />annual saving of $2,284.00 on the system and provide enhanced word processing <br />capability. <br />