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TO: The Honorable Members of the Board of County Commissioners THRU: Dr. C.B. Hardin, Acting County Administrator DATE: June 8, 1982 FILE: SUBJECT: Indian River County Jail Improvements - Project No. 8122 - Award of Contracts FROM: James W. Davis, P.E. ,REFERENCES: 0? Public Works Director DESCRIPTION AND CONDITIONS Bids were received June 4, 1982, for the following work to be performed at the County Jail: Bid Item No. 1 - Architectural Site Work Bid Item No. 2 - Fire Escape Bid Iten No. 3 - Security Fencing Bid Item No. 4 - Mechanical - • -KVVAC Bid Item No. 5 - Electrical The Bid Tabulation sheets are attached. Eighteen (18) companies acquired plans and bidding documents, and eight (8) bidders respgnded with bids. No bids were received for Bid Item No. 1 - Architectural Site Work. The following is an analysis of the bids received: Bid Item No. 2 - Fire Escape The low bidder was Barry's Ornamental Iron Works with a Bid of $2,719.00. A 5% bid bond was submitted as required, no performance bond is required since the cost of the work is less than $25,000. as per Florida Statutes Section 255.05 (1). Although the Bidder did not bid on Bid Item No. 1, he has indicated that he would be willing to perform the work (using sub -contractors) at a negotiated price. The work required by Bid Item No. 1 is critical to the performance of the work required by Bid Item No. 2. Bid Item No. 3 - Security Fencing Only one bid was received for this item. The Bidder, AlA Construction Services of Vero Beach, submitted a bid of $19,400. A performance bond and bid bond were required but were not submitted. Since the Bid did come in under $25,000., Florida Statutes does not require the County to secure a performance bond. Three other companies picked up plans and contract documents to bid on this work, however, they did not submit bids. On June 7, 1982, these firms were contacted and asked if they would have submitted bids if a performance bond were not required. Two firms, U.S Wholesale Fence in Orlando and Okeechobee Fence in Okeechobee, stated that they would not due to the Electronic Control work or they did not have the time to do the work. The firm, Inter -County Engineering of Fort Pierce, claimed that they would have bid it if there were no bid bond requirement. Bid Item No. 4 - Mechanical - HVAC Three bidders responded to the call for Bids. The low bidder; Indian River Cooling of Vero Beach, submitted two bids, one using Weather King Equipment and another bid using General Electric Equipment. The amount of the low bidder for the Base Bid and alternate Bids 4C, 4D, and 4E from Indian River Cooling of Vero Beach, was $22,101. This bid was not accompanied by a performance bond nor a bid bond. Also the contractor submitted two bids. It was stated in the Contract Documents that only one bid would be received. 40 `'..