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PURCHASING DEFINITIONS 2.0 PURCHAAASING DEFINITIONS Numerous terms are used in the procurement of goods and/or services. Listed below are definitions of some of the more commonly used terms and phrases: 1. ADDENDA - are written or issued prior to execution of a contract which modifies the bidding document by additions, deletions, clarifications or corrections. i. AGENCY - Administrative Division of Government -with specific functions. 3. AN ALTERNATE BID - is an amount stated in the bid to be added -to or- deducted from the amount of -the base hid of tha cnrrspondin -change in th6goods or services, as described in the bidding documents. 4. APPROVAL - means the process of Board of County Commission authorization--of-an action prior -to tem execution. 5. ADMINISTRATOR - means the County Administrator, who is the head of the Administrative Branch of County Government or his designee. 6—. -AMENDMENT me od of subs an ially changing the terms and conditions or requirements of a contract beyond what is specifically allowed by the contract. 7. —A -BASE BI -D- is the sum stated -in --the bid for-whie the bidder offers to provide the goods or services described in bidding documents as the base to which goods or services may be added or deleted for sums stated in alternate bids. 8. A BID - is a complete and properly signed proposal to provide goods or services or designated portion thereof for sums stated therein, submitted in accordance with the bidding documents. 9. AAAAA-KD- BOND—is a surety bond which * emnifies tine County in the event the bidder awarded the contract does not execute the contract documents, furnish any required performance bond, and proceed with the performance. The bid bond, when required, is given to the Countyatthe-time of bid submission. 10. A BIDDER - is a person or entity who submits a bid. SmeadSoft Reprint Date: Monday, August 12, 2013 - 15:25:17 - OfficialDocuments:674, Attachment Id 0, Page 13