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DE C 11982 ALTERNATIVES AND ANALYSIS BOOK �n U C The proposed upgrade will alleviate an existing overload ccndition on both the switchboard attendant and the equipment. With the present system and the total number of extensions now installed, we have expansion capacity remaining for twenty (20).additional tele- phone extensions. Any additional extensions will require a minor upgrade. Additionally the off-loading of approximately one-third (1/3) of the switchboard attendant handled incoming calls will reduce the number of busy signals the public receives and the actual waiting time involved in reaching an office. Station message detail recording, one feature offered, will provide a printout of each stations long distance calls. Staff feels the advantages available in respect to identifying long distance and Suncom calls, will enable us to ear mark areas of abuse and take necessary steps to correct them. Actual long distance charges would then be assigned to the funds as they apply to the various departments. Staff consulted the Tax Collector, Property Appraiser, Clerk of the Court and Supervisor of Elections in a meeting November 16, 1982. The Property Appraiser and Tax Cdllector agreed to contribute $2,000 each toward the initial upgrade charge of $8,000. The remaining $4,000 will be paid from the Telephone Account number 001-251-519-34.11 in the General Services Division Budget. An additional monthly charge of $470.00 will be offset by an expected reduction in long distance service cost of approximately 10 to 150 of the monthly cost or $100 to $150. Alternative "A" Authorize Staff to proceed with arrangements to upgrade the telephone - system as proposed by Southern Bell, with the Tax Collector and Property Appraiser sharing the one time cost, with a $2,000 contri- bution each to offset installation costs. Authorize Staff to make arrangements with Finance Department to charge back long distance calls to each department not in the General Fund. RECOMMENDATIONS AND FUNDING Staff recommends approval of Alternative "A" as stated. Lengthy discussion ensued regarding the telephone problem, and it was noted that the receptionist was handling between 1,500 to 1,600 calls a day. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously accepted staff's recommendation for the telephone system update. TREASURE COAST REGIONAL PLANNING COUNCIL - APPOINTMENTS The Board next discussed the following information: