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M Tele pno ne: (3051 567-8000 rte, BOARD OF COUNTY C0iMISSIONERS 1840 25th Street, Vero Reach, Florida 32960 Mr. Richard B. Chisholm, President Barry's Ornamental Iron, Inc. 1164 18th Place Vero Beach., Flo-rida 32960 Subject: Indian River County Project Number 8122 Indian River County Jail Improvements First Floor Security Door M Suncom Telephone: {305) 424-1012 September 8, 1982 Reference Letters: 1) Richard B. Chisholm to James Davis dated August 6, 1982 2) K. 5. Hedin to Barry's Ornamental Iron, Inc. dated August 3, 1982 Dear Barry: After reviewing your letter of August 6, 1982 and the August 's, 1982 letter by K. D. Hedin, it appears that clarification of the actual details of our dis- cussions during the :Leek of June 7=11, 1982 should be made. In reviewing our file, the following scenario took place: June 4, 1982 - Bids were received for Project 8122 - Indian River County Jail Improvements - Five bid items were let for bid; however, only 4 bid items i•:ere actually bid. Bid item No. 1, Miscellaneous Site Work, was not bid. Barry's Ornamental Iron Works agreed to submdt a quotation to perform this work which included installation of a Secure Steel Door on the First Floor (north side) of the ;rail. June 9, 1982 - Barry's Ornamental Iron �;orks, gave a verbal quota- tion via telephone in the amount of 56,200. to perform the work specified in Bid item .No. 1 which included miscellaneous concrete work, second floor door and the first floor steel door in question. The first floor steel door was bid at approximately $4,200. Based on this verbal quote, the Public Works Department drafted a memo.to the Board of County Commissioners for their approval. June 16, 1982 - During the regularly scheduled meeting of the Board of County Commissioners, the Board approved a Change Order in the amount not to exceed $6,200. and instructed Barry's Orna- mental Iron Works to proceed to construct those items in Bid item No. 1. Y July 1, 1982 - A written proposal was submitted by Barry's Orna- mental Iron, Inc., for the work to be performed under Bid Item No. 1 (same as above). Since the June 16, 1982 verbal proposal, it was discovered that an electric lock was re- quired. The tirritten proposal priced the door at $S,788.00 instead of the $4,200. originally proposed. Upon receipt of this proposal and during the week of July S, 1982, I discussed this cost change with you and indicated that I as Public works Director did not have the authority- to approve the increased expenditure of approximately $1,588. I explained M 40(11( 53 SAGE