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TO: The Honorable Members of the <br />Board of County Commissioners <br />THROUGH: <br />Charles P. Balczun, <br />County Administrator <br />FROM: ' <br />James W. Davis, <br />Public Works Director <br />DESCRIPTION AMID CONDITIONS <br />DATE: December 14, 1987 FILE: <br />SUBJECT: Repair of Lindsey Road <br />REFERENCES: J.W. Davis to Wellington <br />Stevens dated 11-6-87 <br />Pavement testing along Lindsey Road between US 1 and Kings Highway revealed <br />that some areas of the base were constructed less than the 8" as designed. <br />After discussions with Pan American Engineering (the Contractor that <br />constructed the base) and Dennis L. Smith, Inc. (the contractor that <br />repaired the road) , it has been offered by Pan American Engineering that <br />$7,000 be rebated to the County, and that this amount be paid to Dennis L. <br />Smith, Inc., to mitigate the cost of repair. Pan American Engineering is <br />requesting that this $7,000 payment relieve them of any future liability <br />for repairs to Lindsey Road. <br />In addition, the County Public Works Department is of the opinion that the <br />cost of asphalt, approx. $7,000, that was removed to repair the base <br />material, should also be reimbursed to Dennis Smith, Inc. The total repair <br />cost by Dennis Smith, Inc. was approximately $27,000. After lengthy <br />negotiation, the total $14,000 compensation.is agreeable to both parties. <br />ALTERNATIVES AND ANALYSIS <br />The County staff has considered' this offer and is of the opinion that <br />acceptance is in the best interest of the County. The County retained a <br />soils testing lab during road construction to monitor the soil cement base <br />thickness. All testing confirmed that the base" was constructed at 8" <br />thick. It appears that the heavy truck usage has fatigued the asphalt in <br />some sections. When the asphalt surface is ruptured, the base is exposed <br />and .the truck impact damages the base material. <br />Since heavy truck usage on the road has already exposed any weak base that <br />may have been constructed., staff does not anticipated any new sections of <br />weak teased beina discovered. <br />RECOMMENDATIONS <br />It is recommended that the County accept the $7,000 rebate from Pan <br />American Engineering and relieve them from further liability concerning <br />repairs to the road. The $7,000 will be sent to Dennis L. Smith, Inc. to <br />compensate for the base repairs. In addition, $7,000 from the Road and <br />Bridge Department Fund -111-214-541 is recommended to be paid to Dennis L. <br />Smith, Inc for asphalt restoration. <br />DEC 15 1987 3 BOOK 70 Pn 338 <br />