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TO: William G. Collins II <br />Acting County Administrator <br />DATE: September 22, 1988 <br />FILE: <br />SUBJECT: <br />AWARD OF IRC BID#464 <br />PUBLIC WARNING SYSTEM <br />FOR EMERGENCY MEND' <br />FRO REFERENCES: <br />Gus Ambler, C.P.M.' <br />Purchasing Manager <br />sit <br />1. DESCRIPTION AND CONDITIONS: ,5J > xn� <br />}tR. i vfv � lv <br />Bids were received Wednesday, Sept. 21, 1988 at 2P.M. 1. <br />for IRC Bid#464. <br />o4f4,606tmu <br />\o"). <br />• <br />40 Invitations were mailed out and 7 responses were <br />received including 6 No Bids. <br />This bid was advertised in the newspaper. <br />2. ALTERNATIVES AND ANALYSIS: <br />The low and only bid was received_frau Cadco Inc., at _ <br />$9645.00. They have taken minor exceptions to our <br />specifications (attachment), which staff believes should <br />be waived. <br />The bid register for this bid was canposed from suggestions <br />frau the Emergency Mgcnt Department, all known local Communications Companies <br />and listings from the Thomas Register. Purchasing and the <br />Emergency Management Department do not know of any additional <br />vendors that could bid on this system. It is unlikely that <br />rebidding would result in additional ccanpetition. <br />3. FUNDING: <br />A Budget approved requisition has been received by the Purchasing <br />Department. <br />4.RECOMMENDATION: <br />Staff recommends that we accept the bid from Cadco Inc., waive <br />the minor exceptions and proceed to purchase this equipment. <br />Vice Chairman Wheeler believed we are having more and more <br />bids where they take exceptions and fewer people bid, and he felt <br />we may be putting too much in the specifications. <br />Director Wright explained that this is really unusual <br />equipment that we are putting in on Falcon Cablevision in the <br />Sebastian area to be able to access that system from anywhere in <br />this county or in the state with a touch-tone telephone to <br />activate a verbal warning to everyone on that cable system should <br />CT 41988 <br />24 <br />BOOK 74 PAGE 421 <br />