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We recognize that some critical deficiencies exist in the areas of written guidelines, communication of policy, and supervisory development in general. The style chosen for the proposed administrative manual is one which complements supervisory training. The review process detailed below leads directly from the development of policy units into management training sessions. The administrative manual will be divided into 9 units, each of which contains common topics. These units are: 1. Introduction 2. Employment (includes hiring provisions) 3. Pay Practices 4. Reimbursement of Employee. Expenses (includes Florida Statute #112) 5. Employee Benefits 6. County Premises and Work Areas (includes safety/risk management) 7. Absence from Work 8. Personal Conduct (includes disciplinary provisions) 9. Miscellaneous (includes grievance procedure) The proposed plan is to write, review, modify and introduce the administrative manual on a unit by unit basis. This approach is recommended because those involved in the process (all management employees) would have difficulty committing the time required to learn and implement the entire manual at one time. The steps are as follows: 1. Personnel writes the policy chapters, after which they are: 2. Copied to department heads for comment. 3. Modified as needed by Personnel. 4. Copied to the Board for comment and approval. 5. Modified, copied and prepared for issuance by Personnel. 6. Used as Management Development meeting topics (every chapter). 7. Issued to management employees for daily use. Once the administrative manual is complete, preparation of an Employee Handbook will be the natural next step. The handbook will be a simplified version of the administrative manual, designed more as a clear statement of what the County and employees should expect from each other than as a discussion of the theoretical aspects of management. Both the administrative manual and employee handbook should be viewed as dynamic documents which are updated continuously either as management alters policy or as the law requires. Probably a loose leaf document will be most practical as it allows change without a major reprinting effort. The time needed to produce and introduce all units of the administrative manual is difficult to predict. Obviously the effort will be affected by other projects. The need is clear and the sooner we begin, the sooner the benefits will show. Mr. Collins and I have discussed the overall status of our County government team. The organization is ripe for further development. Good dedicated employees are on board and with some concentrated effort the team can be moved forward as one of which the citizens will be even more proud. Mr. Collins and I evaluated 25 tasks for Personnel to undertake and these will contribute to that progress. Key among those is the administrative manual. Your approval of the task as a priority and of the general approach recommended will be appreciated. 69 DEC '' 1988 GOOK . /b F,10E 319