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As shown in 'Cable 1 above, Polk County typically assigns 20 points out of a total of 100 points to Cost. The remaining 80 points are awarded primarily for the risk assessment plan, project approach/schedule, and interview. Staff has concerns that this process could result in the selection of a vendor that submits a significantly higher cost proposal than other proposers since cost accounts for a relatively minor portion of the total score. This could have the unintended consequence of increasing the cost of projects procured through the BVP process. While Polk County is pleased with the BVP process and satisfied they are enhancing the value of their projects, no statistics are currently available to document their view. RECOMMENDATION Staff recommends the County continue to the competitive bidding process for construction projects, and not pursue the BVP process utilized in Polk County. Staff further suggests the Board approve the implementation of requesting written performance evaluations from previous clients, as appropriate. This would be beneficial in the evaluation and award process, and would incorporate one of the benefits of BVP. SOURCE OF FUNDS: Dependent upon the pricing package negotiated ASU, there may be an upfront cost to initially subscribe to the BVP process,as well as per project or annual fees. There are no costs associated with enhancing the bidder questionnaire and the associated performance evaluation. ATTACHMENTS: Full Sample Polk County Bid Package(On file in BCC Office) Sample Timeline from Polk County Bid Package Sample Bid Submittal Package Sample IRCO Bid Questionnaire Proposed Performance Evaluation Form APPROVED AGENDA ITEM Indian River Co Amftved Dat Admin BY: Legal al oseph .Baird, County Administrator Budget t De artment �jjh Risk Mana er FOR. l,% 1\F lsor TrA Ubl c%Pumha,-PSW'scel-neout Agmdaiwest Value Pnx-rmenf•100817-FINAL doe 146