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Van Fleet Water Production Facility Improvements BVP 13-196 sole discretion, reserves the right to reject any and all Submittals or to waive any informality concerning the submittal whenever such rejection or waiver is in the best interest of the County. The Procurement Director, likewise, reserves the right to reject the Submittal of any Contractor who has previously failed to perform properly or to complete on time, contracts of a similar nature; or who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, materialmen or employees. EXECUTION OF WRITTEN CONTRACT The BV Contractor will be required to execute a written contract which has been made a part of this BVP package and identified as Part E. The written contract will evidence the parties' agreement with respect to the Project in accordance with the award made to the BV Contractor. The BV Contractor shall sign and deliver an executed Contract to the County within ten (10) calendar days after its receipt of the Notice of Award. SECTION 6 - POST-AWARD PHASE WEEKLY RISK REPORT The BV Contractor will be required to submit weekly reports documenting risks related to the services, as outlined below. The reports are due every Friday or other agreed upon day, once the Post-Award Phase begins, until the end of contract term. It is the BV Contractor's responsibility to submit accurate reports on time. The accuracy and on-time submittal of the reports will impact the BV Contractor's final rating. OVERVIEW The Weekly Risk Report (WRR) is a companion to the Risk Management Plan (RMP) that is created by the BV Contractor during the Pre-Award Phase. The report serves as a tool for the County in analyzing the performance of the BV Contractor for this Project based on risk. The WRR is expected to take minimal effort (approximately 5 minutes per week). The WRR does not substitute or eliminate weekly progress reports or any other traditional reporting system that the selected Contractor may do. The purpose of the WRR is to allow the BV Contractor to manage and document all risks that occur throughout the Project. Risk is defined as anything that impacts Project cost or Project schedule. This includes risks that are caused by the BV Contractor(or subcontractors), and risks f that are caused by the County (scope changes, unforeseen conditions, etc.) The County Project Manager may also require the BV Contractor to document risks that may impact customer or ik County satisfaction. SUBMISSION The WRR is an Excel file that must be submitted on Friday or other agreed upon day every week. The WRR is due every week once the Notice to Proceed(NTP) is issued, until the Project is 100% complete and final payment is made. The report must be emailed to: Project Manager: Nelsonstiles@polk-county.net Procurement: Karikennedy@polk-county.net County Consultant: Brown & Caldwell,Tbosso@brwncald.com 20 l � a -20