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Van Fleet Water Production Facility Improvements BVP 13-196 The completed WRR must be saved using the date and name of the Project given by the County (Format: YYMMDD_ProjectName_Project ID; For example, `Polk Project' for the week ending Friday, March 1, 2005, should be labeled '050301_PolkProject_01-123-45-6789'). This will facilitate the County in analyzing all Projects on a weekly basis. ONLINE GUIDE AND TUTORIAL A short video tutorial is also available online to the BV Contractor at http://www.pbsrg.com/pips/videotutorials/ which provides information on the WRR. The BV Contractor is required to watch this video during the Pre-Award Phase. The WRR consists of scope changes or unforeseen events that are risks to the Project in terms of cost, schedule, or County satisfaction including any issues that could potentially develop into a risk. When a new issue is identified, it is added to the Project risks, along with the following: Identification date (date the risk was identified), plan to minimize the risk, resolution due date, impact to critical path or schedule(in days), and impact to final cost(in dollars). Prior to submitting the report,the BV Contractor must contact the County if there are any risks or potential risks identified. The County is required to provide a satisfaction rating based on the identified risk and the BV Contractor's plan to mitigate the risk. The rating is based on a Best Value Scale of 1-5-10 (10 being completely satisfied, 5 being satisfied and 1 being completely dissatisfied). The Project Manager may modify their satisfaction ratings at any time throughout the Project. When a risk is resolved,the actual date of resolution must be listed. The BV Contractor is also required to submit a detailed Project schedule (including the NTP date, Substantial Completion date, and Final Completion date) in the WRR. The detailed Project schedule report must contain the BV Contractor's original schedule along with the current estimated schedule. Note: The WRR will be analyzed for accuracy and timeliness by the Engineer or County Project Manager. Upon completion of the Project, the BV Contractor will be evaluated based on their performance during the entire Project. This includes (but is not limited to): overall quality, on- time completion, no cost change orders, no complaints, and submission of accurate information. The final rating will be used to mods the General Contractors PPI scores by 50%. The modified rating will be used for competition on future Projects. P POST PROJECT EVALUATION Upon completion of the Project, the BV Contractor will be evaluated based on their performance �I on the Project. This includes (but is not limited to): overall quality, on-time completion, no cost i change orders, no complaints, and submission of accurate weekly reports. The final rating will [[ be used to modify the Project Team's PPI scores by 50% (including the Critical Team Members). t The BV Contractor shall be assigned a score of 10 at the start of the Project as they have demonstrated abilities that acknowledge their status as a high performing contractor through the Solicitation phase. Adjustment of this score to a 5 or a 1 will be dependent on information contained within the weekly Risk Report. SECTION 7- SUBMITTAL FORMAT AND GENERAL INFORMATION SUBMITTAL FORMAT 21 1 -72- ' 2,1