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AUG 27 j, <br />BOOp(uL 14, <br />SOUTH COUNTY REGIONAL PARK - IRC BID 191-101 <br />The Board reviewed memo from Purchasing Manager Fran Boynton <br />dated August 13, 1991: <br />TO: Board of County Commissioners <br />THROUGH: James E. Chandler <br />County Administrator <br />and <br />H.T. "Sonny" Dean <br />General Services D ..ec or <br />FROM: Fran Boynton <br />Purchasing Manager <br />SUBJECT: South County Regional Park - IRC Bid #91-101 <br />IRC Project #8716 <br />DATE: August 13, 1991 <br />BACKGROUND INFORMATION: <br />Advertisement Dates: May 8, 15 and 22, 1991 <br />Bid Opening Date: May 29, 1991 <br />Plans & Specifications <br />Sold to: Seventeen (17) Vendors <br />Replies: Four (4) Vendors <br />BID TABULATION SUBMITTAL UNIT PRICE <br />1. Hunley-Hubbard Construction Bid (Corrected) $806,636.76 ✓ <br />Vero Beach, FL <br />-•2. Barth Construction Bid $916,889.00 <br />Vero Beach, FL <br />3. Kirchman Bid $898,423.00 <br />Stuart, FL <br />4. Britt Construction Bid $886,358.00 <br />Stuart, FL <br />DISCUSSION-& ANALYSIS: <br />The apparent low bidder's proposal exceeds what was budgeted for <br />this project by over $200,000.00 as the budget set aside only <br />$600,000.00 for this project. In addition, costs for loader <br />rental, burn machine rental and landfill fees totaling $57,085.67 <br />have been incurred in preparing this site for construction. <br />Equipment costs and labor in clearing the site by county forces <br />furnished as "in kind" services total $12,701.14. It is estimated <br />that the county will incur further equipment and labor costs of <br />$20,000.00 in grading the site to near final grade as required by <br />the'Contract. The clearing and grading was undertaken by county <br />forces in order to reduce the expense of this project. County <br />staff is also pursuing modification to the softball fields' <br />lighting system to see if additional savings can be realized for <br />this item without sacrificing functionality or performance. If so, <br />a change order will be issued subsequent to commencing the <br />Contract. <br />This project can be funded by deleting certain items from the <br />Contract in the entirety, and by having the county perform work for <br />other items. The disadvantage to this would be that some of the <br />playground equipment, totaling $63,469.00; the parking area <br />lighting, totaling $23,027.00 would be either reduced in scope, or <br />36 <br />