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omitted altogether from the Contract. In addition some savings
<br />could be obtained by having the county provide the asphalt paving
<br />under our current contract rather than the low bidder's proposal.
<br />This approach would, however, reduce the Contract amount. The
<br />contractor is agreeable to this, if a negotiated change order is
<br />executed with him to provide the reduced playground equipment.
<br />Delete
<br />Contract
<br />Amount Savings
<br />In Summary:
<br />Delete:
<br />Item No. 17 Parking Area
<br />Lighting -$ 23,027.00 $ 23,027.00
<br />Reduce:
<br />Item No. 21 Playground Area
<br />Sand Base -$ 19,905.00
<br />Item No. 22 Playground
<br />Equipment -$ 63,469.00
<br />(Reduce both by... $ 33,500.00
<br />for a total equal
<br />to or less
<br />than $39,877)
<br />Have County Perform:
<br />Item No. 4 Asphaltic Cement
<br />Pavement -$ 30,745.50 $ 14,584.00
<br />Item No. 9* Asphaltic
<br />Cement Bikepath
<br />Pavement -S 6.364.80 $ 2.784.60
<br />Deletion Total....... -$143,511.30
<br />'I
<br />Reduced Contract Amount $663,125.46 ($806,636.76-$143,511.30)
<br />Total Project Savings ..............$ 73,895.60
<br />Total Projected Reduced Project Cost:
<br />$663,125.46 Contract with Hunley-Hubbard (as
<br />Required.amount for South County Project $850,130.97
<br />By using General Fund contingency funds along with other funds, the
<br />reduced Contract and project can be funded.
<br />ALTERNATIVES:
<br />Alternative. No. l - Reduce the Contract and fund as set out in the
<br />Discussion & Analysis.
<br />Alternative No. 2 - Fund the entire Contract ($806,636.76) using
<br />funds that are available, including contingency funds, to make up
<br />the difference in the budget and the Contract amount.
<br />Alternative No. 3 - Re -bid the Contract, deleting the items and
<br />reducing the scope of work.
<br />BUDGETED AMOUNT: $600,000.00
<br />RECOMMENDATION:
<br />Staff recommends awarding the low bid to Hunley-Hubbard at the bid
<br />amount of $806,636.76, then delete items 4, 9, 17, 21 & 22, by
<br />change order, and in addition, negotiate a change order to provide
<br />reduced playground equipment installation. The reduced contract
<br />would then be for $663,125.46. Allocate contingency funds of
<br />$181,005.97 to fund a reduced project.
<br />37
<br />AUG 7�c:,il
<br />reduced by change order)
<br />$ 39,877.00
<br />Playground Change Order `
<br />$ 12,701.14
<br />In Kind Costs (to date) '
<br />$ 57,085.67
<br />Rental Fees, Landfill Fees (to date)
<br />$ 20,000.00
<br />Grading Labor & Equipment Charge
<br />$ 19,741.70
<br />Paving
<br />S 37.600.00
<br />Contingencies at 5%
<br />$850,130.97.
<br />Required Project Amount
<br />$669,125.00
<br />Budgeted Funds
<br />$181,005.97
<br />General Fund Contingency Funds Needed
<br />Required.amount for South County Project $850,130.97
<br />By using General Fund contingency funds along with other funds, the
<br />reduced Contract and project can be funded.
<br />ALTERNATIVES:
<br />Alternative. No. l - Reduce the Contract and fund as set out in the
<br />Discussion & Analysis.
<br />Alternative No. 2 - Fund the entire Contract ($806,636.76) using
<br />funds that are available, including contingency funds, to make up
<br />the difference in the budget and the Contract amount.
<br />Alternative No. 3 - Re -bid the Contract, deleting the items and
<br />reducing the scope of work.
<br />BUDGETED AMOUNT: $600,000.00
<br />RECOMMENDATION:
<br />Staff recommends awarding the low bid to Hunley-Hubbard at the bid
<br />amount of $806,636.76, then delete items 4, 9, 17, 21 & 22, by
<br />change order, and in addition, negotiate a change order to provide
<br />reduced playground equipment installation. The reduced contract
<br />would then be for $663,125.46. Allocate contingency funds of
<br />$181,005.97 to fund a reduced project.
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<br />AUG 7�c:,il
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