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IAP Performance Evaluation <br /> January 2016 <br /> Construction Phase <br /> Select one 1) The Agency's Responsible Charge was identified at the beginning of the phase. (Tied to LAP <br /> Agreement and LAP Manual Chapter 2—Local Agency Program Certification and <br /> Performance Management) <br /> 1 The Agency failed to identify the responsible charge for the phase. <br /> 2 The Agency's responsible charge for the phase) was identified once requested by the <br /> Department. <br /> 3 The Agency proactively identified the responsible charge for the phase and provided to <br /> the Department. <br /> Select One 2) The Agency's staff promptly replied to Department requests for information and provided <br /> project information in a timely manner. <br /> 1 The Agency's staff were difficult to contact, taking two weeks or more to provide <br /> requested information and/or requiring numerous follow-up requests from the <br /> Department. <br /> 2 The Agency's staff provided requested information in less than a week and/or with one <br /> follow-up request. <br /> 3 The Agency's staff provided requested information in less than 72 hours without <br /> additional follow-up needed. <br /> N/A Not applicable(No requests for information from the Department to the Agency.) <br /> Select One 3) The Agency set-up the"Local Agency Contract" in LAPIT prior to the pre-construction <br /> meeting. <br /> 1 The Agency never set-up a "Local Agency Contract"in LAPIT and/or set-up after the pre- <br /> construction meeting following constant follow-up from the Department. <br /> 2 The Agency set-up the "Local Agency Contract"in LAPIT, prior to the pre-construction <br /> meeting with minimal follow-up from the Department. <br /> 3 The Agency set-up the "Local Agency Contract"in LAPIT prior to the pre-construction <br /> meeting without follow-up from the Department. <br /> select one 4) The Agency notified and invited the Department to the pre-construction meeting. <br /> 1 The Agency did not notify and invite the Department to the pre-construction meeting. <br /> 2 The Agency notified and invited the Department to the pre-construction meeting. <br /> 3 The Agency notified and invited the Department to the pre-construction meeting two <br /> weeks(10 business day)or more prior to the meeting. <br /> Select One 5) The Agency submitted change orders for concurrence prior to implementation of the change <br /> and backup was detailed enough to support the changes and identified eligible costs. (Tied <br /> to LAP Agreement) <br /> 1 The Agency did not request concurrence with change orders prior to implementation or <br /> backup was significantly insufficient to support the changes and/or eligible costs. <br /> 2 The Agency requested concurrence with change orders prior to implementation and few <br /> revisions were needed to the backup documentation. <br /> Page 9 of 12 <br />