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Only two (2) prospective bidders attended the non -mandatory pre-bid meeting that was held November 28, 2016. Re -Advertised Bids Opened December 15, 2016 Bidder Schedule A -Sewer Schedule B -Drainage Total Blue Goose Construction $2,046,448.00 (96.50% increase) $215,080.20 (26.80% increase) $2,261,528.20 (86.74% increase) Timothy Rose Contracting $2,125,513.40 $200,768.80 $2,326,282.20 The two bidders that attended the meeting are the same contractors who submitted bids both rounds. The following table compares the lowest, responsive, responsible bidder's prices from the initial and re -bid. Note that bid reductions from both contractors were unsuccessful during the rebid. The lowest overall bid actually increased from the initial bid. For the rebid, the lowest bidder's price for Schedule A -sewer reduced by $35,328.30, but the drainage portion of the project, schedule B, increased by $38,134.80. Bidder Schedule A -Sewer Schedule B -Drainage Initial Bid Re -Bid Initial Bid Re -Bid Blue Goose Construction $2,081,776.30 (99.89% increase) $2,046,448.00 (96.50% increase) $176,945.40 (4.32% increase) $215,080.20 (26.80% increase) Given that the lowest bid price is still approximately $1 million over the budgeted amount and only two bids were submitted, staff feels that in order to ensure the county receives competitive bids for the subject project, the most appropriate action is to reject this bid and table the project for a later date. The lack of participation and higher than anticipated bids could possibly be attributed to the complexity of paper work, auditing requirements that are mandated as part of the federal grant, and the abundance of construction activity available for potential bidders in the Treasure Coast area. Staff would like to present the following options for the BCC to consider: 1. Since the bid prices are approximately $1 million over budget, do nothing and table the project for a later date. The BCC agenda item for December 1, 2015, noted that "if during the procurement process bids are much higher than the Engineer's opinion of probable cost, the county has the option to close the sub -grant early without addressing any construction." The following will need to happen to exercise this option. • Terminate the Small Cities Community Development Block Grant (CDBG) Agreement 16DB-OK-10-40-01- N 05 through a written request per Item 13 (Termination). Please note that there are no penalties for early modification to close an agreement with no construction expenditures and no other compliance issues. • Terminate the St. Johns River Water Management District FY 15/16 Cost Share grant. This can be accomplished via a letter notifying the district of the reasons for termination. District staff stated that the subject termination will not be viewed negatively on future grant applications since the reasons for termination are beyond the control of the county. • Keep in mind that one of the goals in the Gifford Neighborhood Plan is to complete certain drainage improvements in this area by 2019. Staff can move forward with the proposed drainage improvements for the East Gifford area as designed and itemized in Schedule B through a separate procurement process utilizing other funding sources. C:\Users\GRANIC^'1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@480598FC\@BCL@480598FC.docx Page 2 of 5 P145