9/15/1992 - Laserfiche WebLink

Home Browse Search

Box 87 Pace 535 ANALYSIS: The authorized method of a blanket purchase order does not meet the need or a purchase order issued "after -the -fact" is not in compliance with the policies and procedures for purchasing in the County. RECOMMENDATIONS: Based on the above, staff requests Board approval to issue a individual purchase order annually to the above vendors in an amount equal to the estimated expenses. Authorization is also requested to increase the size of these purchase orders, should it be required to meet the demands of the new course. Commissioner Scurlock noted that all of these purchases seem to be sole source except for SYSCO Food Services of Central Florida, Inc., and he asked if we had quotes from other vendors on that particular item. Golf Director Bob Komarinetz explained that in the past we have been dealing with P & F Distributors here in Vero Beach. Presently, we are in the process of getting quotes from SYSCO and possibly others. During the first negotiations with SYSCO, the price was a lot lower and staff is requesting a blanket purchase order with them. We will be doing price comparisons through other vendors also, but the big thing is getting a firm with a good product and good service. The main thing about SYSCO is that they can supply us in a lot of areas. Commissioner Scurlock asked if this is similar to an annual bid, and Director Komarinetz explained that Purchasing requires a blanket purchase order on vendors of this type, which is food for resale. He noted that this figure does not have to be $25,000 and that we are not locked into purchasing directly from these people. Commissioner Scurlock understood then that this is a request for authorization of a purchase order for this particular vendor up to that amount of money. General Services Director Sonny Dean explained that service is really the most important thing here because some of the items are very perishable. In addition, this company has indicated that they would be less expensive than any firms we have dealt with in the past. Commissioners Scurlock and Bird suggested that we have blanket purchase orders from a variety of vendors to be used at the discretion of the manager of the golf course,. and Director Komarinetz advised that Purchasing has a problem with a bunch of blanket purchase orders out there. 10