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j. Unequivocal documentation links between each reported laboratory quality control measure(e.g.,
<br /> QC blanks, matrix spikes, LCS, duplicates, calibration verification) and the associated sample
<br /> result(s)shall be maintained for all contracted analyses.
<br /> k. In addition to any field information provided per contract deliverable requirements, and
<br /> subsections b., e., f. and g., above, the contractor shall submit any of the field information and/or
<br /> records associated with the contracted samples as described in this section (section 4) upon
<br /> request by DEP, including any of the following:
<br /> ► Site name and location information
<br /> ► Field ID for each sample container and the associated analytes (test methods)for which
<br /> the container was collected
<br /> ► Date and time of sample collection
<br /> ► Sample collection depth, if applicable
<br /> ► Sample collection method identified by the DEP SOP number, where applicable
<br /> ► If performed,indicate samples that were filtered
<br /> ► Field test measurement results:
<br /> • DEP SOP number(FT-series),where applicable
<br /> • Parameter name
<br /> • Result
<br /> • Result unit
<br /> • Applicable Data Qualifier Codes per Table 1 of Chapter 62-160, F.A.C.
<br /> ► Narrative comments providing explanations, descriptions and/or discussions of: field
<br /> conditions impacting QC for sample collections, unacceptable field measurements, field-
<br /> testing meter calibration verification failures, or other problems related to the sampling
<br /> event, and corrective/preventive actions taken for the items noted (e.g., for blank
<br /> contamination or meter calibration failure).
<br /> I. The Department reserves the right to request some or all of the laboratory or field information in a
<br /> format as specified in the contract, and/or as described in the approved contract QA plan (section
<br /> 6). Required formats are specified in Attachment 3,Grant Work Plan.
<br /> 5. AUDITS
<br /> a. AUDITS BY THE DEPARTMENT—Pursuant to Rule 62-160.650, F.A.C., the Department may conduct
<br /> audits of field and laboratory activities. In addition to allowing Department representatives to
<br /> conduct onsite audits of contracted work in the field or at contractor(or subcontractor)facilities,
<br /> upon request by the Department,field and laboratory records pertinent to the contracted research
<br /> as described per section 4, above shall be provided by the contractor. If an audit by the
<br /> Department results in a determination that the reported data are not usable for the purpose(s)of
<br /> the contract, do not meet the data quality objectives specified by the contract, do not meet other
<br /> applicable Department criteria described in the contract, its attachments, the QA Plan (see
<br /> section 6, below) or these QA Requirements, do not applicable meet data validation criteria
<br /> outlined in Rule 62-160.670, F.A.C.; or,are not otherwise suitable for the intended use of the data
<br /> (however applicable), the DEP contract manager shall pursue remedies available to the
<br /> Department,including those outlined in section 8, below.
<br /> b. PLANNING REVIEW AUDITS—
<br /> (i) Initial: Prior to the completion of the sampling and analysis events and after the second
<br /> completed sampling and analysis event but no later than fourth, or as described in
<br /> Attachment 3, the contractor and all subcontractors shall review the contract QA plan (see
<br /> Section 6 below) relative to the completed field and laboratory activities to determine if data
<br /> quality objectives are being met, identify any improvements to be made to project activities,
<br /> and refine the sampling and/or analytical design or schedule, if applicable. Within one month
<br /> of the review, a summary of the review, including any corrective action plans or amendments
<br /> to the contract QA plan, shall be sent to the DEP contract manager, and a copy of all
<br /> submitted documents shall be maintained with the permanent project records.
<br /> Exhibit E,Page 4 of 6
<br /> DEP Quality Assurance Requirements for Contracts&Grants
<br /> Standard Field&Lab Services
<br /> Rev. 1-19-16
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