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(ii) Ongoing: Planning reviews as described in subsection (i) above shall occur annually thereafter for the remainder of the contract, if applicable to the duration of the contract. c. QUALITY SYSTEMS AUDITS —The contractor and all subcontractors shall ensure that any required laboratory and field quality system audits are performed according to the respective Quality Manuals or other relevant internal quality assurance documents for each contracted and sub- contracted entity. The results of these audits shall be documented in the contractor's and subcontractors' records. Copies of the above audit reports or results shall be provided to the DEP contract manager upon request. Copies of audit records for internal audits conducted per DEP SOP FA 1000(subpart FA 4200)or NELAC Quality Systems requirements(NELAC 2003, section 5.4.13)shall be similarly provided. d. STATEMENTS OF USABILITY—As a part of the audit process and the final report,the contractor shall provide statements about data usability as necessary to address the topics in subsections (i) — (iii) below, relative to the contract data quality objectives and any data quality indicators that may be specified in the contract, its attachments, the QA Plan (see section 9, below), or these QA Requirements. (i) All applicable data quality acceptance and usability criteria for the contract,as specified in the procedures, test methods, QA plan, Quality Manual(s), other contract attachments, or these QA Requirements shall be met. (ii) All quality control measures shall be evaluated according to the acceptance criteria listed in the applicable procedures, test methods, QA plan, Quality Manual(s), other contract attachments or these QA Requirements. (iii)All sample results shall be evaluated according to all applicable usability criteria specified in the procedures, test methods, QA plan, Quality Manual(s), other contract attachments, or these QA Requirements. 6. QA PLAN a. The contractor shall submit the contract QA plan identified in Attachment 3 to the DEP contract manager in accordance with the schedule set forth in Attachment 3 and prior to the commencement of field and laboratory activities. Failure to submit the QA plan in this required timeframe shall result in a delay of approval to begin work until the document has been submitted to the Department and approved (or conditionally approved) by the DEP contract manager. b. The contractor may submit a version of the QA plan to the Department for approval no more than three times. If the contractor fails to obtain approval for the QA Plan after the third (final) submission to the Department, the DEP contract manager may suspend or terminate the contract. c. The DEP contract agreement number shall appear on the title page of the submitted QA plan. Within 45 days or as specified in Attachment 3, of receipt of the QA plan by the Department, the Department shall review and either approve the QA plan or provide comments to the contractor as to why the QA plan is not approved. If further revisions are needed, the contractor shall then have 15 days or as specified in Attachment 3, from the receipt of review comments to respond. The Department shall respond to all revisions to the QA plan within 30 days, or as specified in Attachment 3 of receipt of any revisions. d. If the review of the QA plan by the Department is delayed beyond sixty (60) days after the QA plan is received by the Department, through no fault of the contractor, the contractor shall have the option, after the QA plan is approved, of requesting and receiving an extension in the term of the contract for a time period not to exceed the period of delayed review and approval. This option must be exercised at least sixty (60) days prior to the current termination date of the contract. e. Work may not begin for specific contract tasks until approval has been received by the contractor from the DEP contract manager. Sampling and analysis for the contract may not begin until the contract QA plan has been approved(or conditionally approved). Exhibit E,Page 5 of 6 DEP Quality Assurance Requirements for Contracts&Grants Standard Field&Lab Services Rev. 1-19-16