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BOOK 90 FA;F 240 AUG 17 1993 TO: James E. Chandler, County Administrator THRU: Jack Price, Personnel Director iz;-u FROM: Beth Jordan, Risk Manager DATE: 11 August 1993 SUBJECT: Indoor Air Quality Complaints; Third Floor To follow up on our recent conversations, we received from you on August 4 a copy of the Air Quality Study Petition which you received on that date from fourteen (14) employees on the third floor of the County Administration Building. (A fifteenth employee signed several days later). We had no record of past complaints for that area. Immediately upon receipt of the petition, I went to the third floor, accompanied by Roger Moore, Safety Coordinator, and Lynn Williams, Building and Grounds Superintendent. We used the petition list to contact as many employees as possible during that afternoon visit. This immediate response was in keeping with all other similar complaints which have been received from the Utilities/SWDD area. Personal interviews with . employees included questions about their specific physical complaints; any medical care received, including physician care, prescription medication, over-the-counter medications; onset of symptoms, including when symptoms began/begin, any correlation to season, day, time of day, outside temperature, interior temperature; any odors detected; abatement of symptoms, with information similar to onset; and any general information the employees could offer. The results of our interviews with the eight (8) employees contacted that afternoon are available in my office. Several of the interviewed employees' complaints centered on air circulation with accompanying fatigue. Mr. Williams' staff immediately began work on the following morning to adjust the HVAC system on the third floor, and we believe that many of the complaints can be answered, through such mechanical solutions. In the meantime, we have received from Clayton Environmental Consultants a copy of the indoor air quality questionnaire which they use as a beginning step in air quality testing, and we have attached a copy. You will note that it essentially covers the areas we addressed during our interviews, but it affords employees the opportunity to record their complaints, in their own words, and add any additional information which they believe will be significant. For that reason, we have distributed the questionnaire to third floor employees and asked that they return them to our office. As always, we will keep you completely informed on any further developments with this issue, and ask that you contact us with any questions. Administrator Chandler advised that it is the general consensus that the situation on the third floor is*different from that in the Utilities and SWDD area, and staff is not recommending expanding the study. 48