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1.03 PROJECT MEETINGS A. Pre -Construction Meeting 1. A Pre -Construction Meeting will be scheduled as soon as possible after the award of the contract. The Engineer's Representative will compile minutes of the meet- ing, and will furnish a copy of the minutes to the Contractor and each person pre- sent. The Contractor may make and distribute such other copies as he wishes. 2. Attendance: Contractor Project Manager, Job Superintendent and Job Foreman, Owner, Engineer's Representative, manufacturer's representatives, installers of related work and all other persons concerned with the installation and perfor- mance. The Contractor shall also provide three (3) local telephone numbers, which may be used to contact the Contractor or his authorized representative in the event of an emergency after normal business hours. 3. Minimum Agenda: Organizational arrangement of Contractor's forces and per- sonnel, and those of subcontractors, materials suppliers, and the Project Manager; channels and procedures for communication; construction schedule, including sequence of critical work; contract documents, including distribution of required copies of Drawings and revisions; processing of Shop Drawings and other data submitted to the Project Manager for review; rules and regulations governing performance of the work and procedures for safety, first aid, security, quality control, housekeeping and related matters. B. Progress Meetings 1. The Contractor shall attend bi-monthly progress meetings for the purpose of in- forming the Owner and the Engineer regarding the status of the project. The En- gineer will compile minutes of the meeting, and will furnish a copy of the minutes to the Contractor and each person present. The Contractor may make and distribute such other copies as he wishes. 2. Attendance: Owner, Engineer, Contractor, Job Superintendent, material Suppli- er, and Subcontractors, as appropriate. Each representative shall be thoroughly familiar with the status of the project and shall be prepared to discuss and act up- on any situations, which may arise. The time, date and location of these meet- ings will be established during pre -construction conference. The Contractor shall provide an updated job progress schedule at each weekly meeting. 3. Minimum Agenda: Review of work progress; field observations, problems, and decisions; identification of problems which impede planned progress; mainte- nance of progress schedule; corrective measures to regain projected schedules; planned progress during succeeding work period; coordination of projected pro- gress; maintenance of quality and work standards; processing of field decisions and Change Orders; effect of proposed changes on progress, schedule, and coor- dination; other business relating to work. C. Substantial Completion Inspection Meeting 1. Scheduled by Owner and Engineer upon written notification of substantial com- pletion of work from the Contractor. 2. Attendance: Owner, Engineer, Contractor, material manufacturer. 3. Minimum Agenda: Walkover inspection; verification of substantial completion; identification of punch list items; identification of problems, which may impede issuance of warranties. 4. Refer to Section 01 77 00 for other requirements. Indian River County West WWTP Roof Replacement 0131 00-2 Project Management and Coordination