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12. Unobligated and Unearned Funds and Allowable Costs. I hi accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee: In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's Reference Guide for State Expenditures (dated February, 2011) (mvfloridacfo.com/aadir/reference guide), incorporated by reference. 13. Repayment.. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and mailed directly to the following address: Florida Department of State, Attention: Marian Deeney, Division of Library and Information Services, 500. South Bronough Street, Mail Station #9D, .. Tallahassee, FL 32399. In accordance with Section 215:34(2), Florida Statutes, if a check or. other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15:00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single. Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes: See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000. in. state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within ninemonths of the close of its fiscal year. 15: Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, includingelectronic storage media pertinent to the Project,shall be retained for a period of five (5) fiscal years after the close-out of the grant and release of the audit If any litigation or audit is initiated or claim made before the expirationof the five- year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. = 16. Obligation to Provide. State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, andrelated documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts: 17: Obligation to Provide Public Access to Grant Records. The Division reservesthe right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act: The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement State. Aid to Libraries Grant Agreement (Form DLIS/SA02) • • Page 5 of 10 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 10-2018.