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RFP 2019036 2017-18 CDBG Administration Services Limitation This request for proposals does not commit the Indian River County Board of County Commissioners to award a contract or to pay any costs incurred in preparation of a response to this request. The County's Obligations • The County shall make available to the consultant any data available in the County's files pertaining to the work to be performed under this agreement. • The County agrees, upon contract award, to pay fees and other compensation in accordance with a fee schedule to be incorporated in a final contract. • The County shall have the sole right to determine which units or sections of the work that the consultant shall initiate and in what order. • The County Community Development Director shall decide and dispose of all claims, questions, and disputes arising under this agreement. • The County reserves the right to audit the records of the consultant related to this agreement at any time during the contract period and for a period of three years after final payment is made. The consultant shall provide copies of any records solely at the cost of reproduction. The Consultant's Obligation The consultant shall administer the County's CDBG in accordance with the County's CDBG Housing Rehabilitation agreement with DEO (forthcoming), the County's CDBG Housing Assistance Plan (Attachment A), and other applicable documents and requirements related to the County's CDBG. All professional services must be to current professional standards and adequate qualified staff shall be maintained for the duration of the CDBG award. Specific tasks involved with this project include, but are not limited to: General Requirements • Assist the County in the actions approved by DEO for the CDBG within the specified budget. • Perform an environmental review and request release of project funds. • Assist County staff with the financial procedures for receiving funds and disbursement of payments. Assist in financial reporting. • Prepare spreadsheets of budget and expenditures and monitor budget and expenses. • Assess and ensure the local government's compliance with federal, state, and local regulations concerning procurement, employment, personnel and property management, records retention, fair housing, ethics, etc. • Provide assistance in solicitations for needed services, which may include abstractors, surveyors, lead inspectors, and contractors. • Conduct a project area meeting (if necessary) to explain the program to residents/owners. • Meet with the local building official to lay out the parameters of the specific code criteria the building department wishes utilized in the rehabilitation of the housing units. • Maintain all CDBG Housing Rehabilitation and client/applicant files. • Retain CDBG related files/records for the length of time required by DEO and the US Department Page 6 of 20