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RFP 2019036 2017-18 CDBG Administration Services <br />of Housing and Urban Development and provide access to those files as needed. <br />• Supervise all payment authorizations to assure proper documentation and appropriate <br />payments. <br />• Produce and submit required program reports, including any quarterly, final, Section 3 and <br />Women and Minority Business -Owned Enterprises (W/MBE) reports, and other reports as may <br />be requested. <br />• Represent the local government during local/state/federal agency monitoring visits and inquiries. <br />• Provide responses to audits and monitoring reports for review and approval by County. <br />• Develop corrective action plans to address noted deficiencies (from audit or monitoring reports). <br />• Respond to questions and/or complaints from citizens. <br />• Recommend policy and/or grant amendments. Take necessary actions in response to the local <br />government's decision, such as advertising and conducting public hearings, updating the project <br />environmental review file, and attended meetings. <br />• Organize and conduct Citizens Advisory Task Force meetings as needed. <br />• Perform program close-out activities, including submission of reports and provision of follow-up <br />information. <br />• Other administrative tasks related to the Indian River County Housing Rehabilitation CDBG for <br />the successful administration and closeout of the grant. <br />• Ensure compliance with all applicable CDBG requirements. <br />• Attend meetings as needed and requested by the County. <br />Client/Applicant Selection & Work Write-ups <br />• Administer an intake application for potential clients and carrying out housing inspections of all <br />identified units to determine if applicants qualify for the program and the extent of work needed <br />for each residence. <br />• Verify each applicant's income to determine eligibility. <br />• Carry out detailed housing inspections, complete work write-ups, and construction cost <br />estimates. If the unit was constructed prior to 1978 a lead based paint test will be carried out by <br />an independent contractor. <br />• Review work write-ups with the owner and obtain the owners signed acknowledgment that they <br />are in agreement with the work to be carried out. <br />• Obtain title searches on each potential unit to ensure the applicants have equitable interest in <br />the property. <br />• Rank all potential clients and present the ranked list to County for approval or revision. <br />• Identify and appropriately acknowledging all clients with potential conflicts of interest. <br />Consultant must request and obtain from DEO waivers to rehabilitate units belonging to clients <br />with potential conflicts of interest. <br />Construction & Contractor Related Activities <br />• Work with County staff to prepare invitations to bid, request for quotes, and associated <br />documents. <br />• Oversee the rehabilitation work bidding process. Consultant must ensure that contractors will <br />perform a mandatory walk through of the dwellings, prior to bidding and must coordinate with <br />Page 7 of 20 <br />