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Page 2 of 3 CONTACTS BIDDING PROCESS: AH communications concerning this bid shall be directed to Indian River County Purchasing Division at purchasing(Wircgov.com - A meeting attendee asked about the assessment of liquidated damages for AV Subcontractors that might have work/training for use of equipment that occurs after the Contract time ends. Andy Sobczak, IRC Infrastructure Project Manager, explained that liquidated damages are a last resort for work that the Contractor failed to complete. PROJECT CONSULTANTS: PGAL Rodney Crockett, PGAL Architect, provided information to the attendees about the project, including that the second floor project area was originally designed to be converted to a courtroom. Also, Rodney explained that the Contractor will need to create a mock-up of the Judge's bench area out of wood or some other material to make sure all the lines of sight and dimensions are correct before proceeding with construction. PROJECT CONSIDERATIONS: • Security — Background checks administered and reviewed by IRC Sheriff's Office. • Construction phasing (lst and 2nd floor). • Construction hours for the new courtroom will be after 6PM and before 7AM M -F and weekends according to the Courthouse schedule. • Normal County work hours for construction on the 1st floor • Access in and out of the building will be monitored/controlled. - Lt. Harrington, IRCSherriff's Office, provided an explanation of project security, which covers the area from the perimeter sidewalks in through the building. Lt. Harrington explained that workers with a violent history on their record will not be allowed onsite. Also, he explained that the Contractor will need to install two temporary walls (one on the 1st floor and one on the 2nd floor) to restrict workers from entering prohibited areas. Also, this will allow the Contractor to enter and leave the building freely (not through the security check at the main entrance). Furthermore, the temporary walls will limit dust and debris from impacting non - construction areas. - Lt. Harrington ended with stating that demo work and other noisy/disruptive work will need to be completed during weekend hours or after 6PM and before 7AM during the week. The County will provide a full-time Facilities Staff member to cover these hours. PROJECT COORDINATION • IRC Courthouse Staff and Sheriff's Office staff onsite. • IRC Building Department — Inspections. • IRC Telecommunications Division Staff and Consultants. F:\Public Works\ENGINEERING DMSION PROJECTS\1728 IRC Courthouse Renovations Project\1-Admin\Meetings\Re-Bid Pre-Bid\1728_PRE- BID Meeting Agenda -Minutes 20190211.doc