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Board of County Commissioners Meeting Minutes - Final October 15, 2019 Attachments: Staff Report Sole Source Letter Envisionware Envisionware 24 Hour Library Quote (3) of 10-09-2019 removal of bid bond IMAGE OF Envisionware 24-hour Library Mike Zito,Assistant County Administrator, introduced Tracey Wehking, Director of Library Services,who provided a presentation on the latest modernization effort of the Indian River County Library system. Ms.Wehking provided background on the library's recent technological upgrades and virtual resources. She explained that the Library Master Plan 2005-2025 identified the need for a library branch to service the South County area. Staff recommended the Envisionware library vending device as a means to provide a 24-hour, self-service outpost for a fraction of the cost needed to build and staff a new branch. Because it was the only system of its kind, staff requested to waive the bid requirement and designate Envisionware as the sole-source provider for the unit. Ms. Wehking estimated it would take approximately 12 weeks from order to installation. Commissioners asked and received additional information regarding e-media services, manufacturing details,types of materials that would stock the device, the library card requirement,and turnaround time for delivering requested media. Chairman Solari disagreed with Ms. Wehking's assessment that the vending unit would not require any staffing costs;he requested an estimate from County Administrator Jason Brown on the cost to have library employees maintain the machine. Administrator Brown noted that the transfer of requested materials between branches would account for most of staffs time,and he would provide a cost associated with that effort. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 12.C.2 19-0698 Jones'Pier Conservation Area Public Use Improvements-Project Update, Florida Division of Historical Resources Grant Completion and Request to Apply for Additional Funding Recommended Action: Staff requests authorization to apply for funding through available grant sources (including the Florida Inland Navigation District's 2020 Waterways Assistance Program) to repurpose the 1920s Bungalow Cottage/Main House as a museum with associated educational exhibits focused on historical and environmental education. Indian River County Florida Page 6