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DATE: <br />TO: <br />THROUGH: <br />FROM: <br />SUBJECT: <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />October 28, 2019 <br />BOARD OF COUNTY COMMISSIONERS <br />Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />Jennifer Hyde, Purchasing Manager <br />CONSENT <br />19? <br />Final Ranking of Firms and Authorization to Negotiate - RFP 2020006 <br />Sandridge Golf Cart Fleet Replacement <br />BACKGROUND: <br />On behalf of Sandridge Golf Club, Requests for Proposals (RFPs) were solicited for the purchase of <br />160 golf carts, one driving range car with safety cage, one beverage car and one utility cart to <br />replace the existing fleet, which was purchased in 2015. The RFP also anticipates trade in of most <br />of the existing fleet of Yamaha golf carts (with a few of the best carts retained as spares) and one <br />driving range car. <br />RFP RESULTS: <br />Advertising Date: September 6, 2019 <br />RFP Opening Date: October 1, 2019 <br />Solicitation Broadcast to: 68 Subscribers <br />Replies: 3 Vendors <br />ANALYSIS: <br />A selection committee comprised of Kristin Daniels, CGFO, Director, Office of Management and <br />Budget, Michael Zito, General Services Director, Bela Nagy, PGA Director of Golf, and Kevin Kirwin, <br />Director, Parks and Conservation Resources, independently evaluated and scored the received <br />proposals in accordance with the RFP document and Purchasing Manual. Evaluation criteria <br />included proposed vehicles, timeline, price proposal and qualifications. These scores were <br />compiled by the committee and an overall initial ranking of firms developed. <br />Although pricing was only a portion of the criteria on which vendors were scored, proposed pricing <br />for the base model golf carts as specified is provided as follows: <br />Firm <br />Total Price for New <br />Carts <br />Discount for Trade -Ins <br />Total Proposal <br />Price <br />Yamaha Golf Car Company <br />$683,200.00 <br />$438,300.00 <br />$244,900.00 <br />165 <br />