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MsiDianeBernardo <br />November 29, 2015 <br />Page 2 <br />and in the format requested. The County will collect and transmit all documentation and other <br />inf6rmation requested regarding the other post employment benefits provided. <br />The County agrees that all information, documents and data we requesvin connection with our Actuarial, <br />valuation will be I made available to us, that anall such information, documents d data provided to us will <br />personnel be, complete and accurate, that we will have ;the full. cooperation of Indian, Rivet County's; 0 nriel and.1 <br />vendors, that the County Will issue a. representation letter 1rbm inanagement'conc6thing these matters, and <br />that .GRS may rely upon, such information, documents and data With no.duty: to'inquireofaudit such. <br />Because of the importance of management's representations as to the completeness and accuracy of the <br />information, documents:and data it provides to GRS, the County agrees torelease ORS and its,personnel <br />from any -claims,, liabilities, costs . and expenses relating to our sieices %Lffider this letter attributable to <br />,rv, <br />hiformation'supplied.by the C . oupty, or is Vendors. Furthermore, QRS agrees to maintain the employee <br />data secure and cohfidential. Any dispute ,,.concerning this engagement will be resolved internally And, if <br />not then by arbitration and with waives of any jury trial and With Venue at the place where the services <br />are rendered. Th . The provisions :of this agreement shall be construed, interpreted and --governed according to <br />the laws of the State of Florida. Except for gross negligence or willfUl misconduct, ORS liability <br />hereunder will be limited to our fees and the County will indemnify GRS from third party .claims to the <br />extent .permitted by Florida law. <br />In the event that GRS is requested pursuant to.subpoena pro <br />bpoeria -or other leg4lprocess, to . produce its documents <br />relating to this engagement in judicial 6radministrAtiNie proceedings to which GRS is not A party, the <br />its hat time A expenses, including <br />County shall reimburse GRS at standard, billing. -rates. for i, professio t and e <br />reasonable attorney's ,fee, incurred in respondhig to such request. <br />Indian River County is a public agency. subject to Chapter 19, Florida Statutes. As required by law, and <br />ubj q <br />only to the: extent required by law, GRS shall comply with Florida's Public Records Law. GRS is not <br />acting on behalf of the County in providing actuarial and consulting services, as defined by st.atutes'. and. <br />pr <br />inte . reted by the Florida Attorney General AdvisoryLegal Opinions. As: required by law, and. only to <br />the extent required by law, GRS shall: <br />(1) Keep and maintain public records that ordinarily and necessarily would be required by the <br />County in orderto perform the. service. <br />(2) Provide the public with. access to public records on the same terms and conditions 1hat the <br />County would provide the records and!at a cost that -does not dxceed.the cost.pTpv.ided: in chapter <br />. rPq 1. 1. . ­ I. . <br />19' or as 'otherwise, provided. by 1 1 aw.. <br />(3) Ensure that pubik records. that are exempt, or confidential and exempt from Public records <br />-disclosure requirements are not disclosed except asauthoii;kedby'law <br />(4) Meet all requirements for retaining public records. and transfer, at no cost, to the County all <br />public records in possession of the Consultant upon termination -of the Agreement and destroy <br />any duplicate public records that are exempt or :confidential and exempt from public records <br />disclosure requirements. All, records -stored electronically must be provided to the County, in a <br />format that is compatible with the information technology systems of the County. <br />Failure of the Consultant to comply with t . hese requirements shall be a material breach of this. Agreement. <br />GAbrieJ'Rmd9iS.qiJth & C-OliNmy <br />