10/19/2021 (2) - Laserfiche WebLink

Home Browse Search

INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: October 5, 2021 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Grant and Match Funding for Library RFPs 2021028 (Network Infrastructure Equipment and Installation) and 2021029 (Cabling, Hardware and Installation) BACKGROUND: On March 16, 2021, the Board awarded RFPs 2021028 and 2021029 to provide improvements to library telecommunications, interne. access and internal connections. These improvements were proposed to be primarily funded through grants from the Federal Communication Commission ("FCC"), which is administered by the Universal Service Administrative Company ("USAC") under the program named E -rate. The proposed improvements include modernization of the wired/wireless network infrastructure and firewalls for all County Libraries, and the ability to support remote video conferencing by both patrons and staff. FUNDING: As authorized by the Board, Janie Griffith Consulting submitted funding applications on the County's behalf for the separate infrastructure and cabling portions of the work to USAC, prior to the program's March 25, 2021 deadline. For the infrastructure portion, staff asked the consultant to include four additional transceivers in the funding request, at an additional cost of $2,181.20. As anticipated, funding in the amount of 80% was awarded by the USAC, however one specific item (warranty) was declared ineligible for the grant, leaving the entire $2,240.25 cost for that item on the County's share. Project totals for the infrastructure portion of the work, including final cost, the amount that will be paid to the contractor directly by USAC, and the balance of the cost to be paid by the County by purchase order are illustrated on the table on the next page. 16