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Page 4 of 5 with Indian River Boulevard (IRC -1910: 37th Street at Indian River Boulevard) and the Contractor for this project (IRC -1707) may need to coordinate with the Contractor for IRC - 1910. Project IRC -1707 will be completed before IRC -1910 is under construction and that project is designed to meet and tie into the pavement of IRC -1707. • James Ennis stated that the City of Vero Beach has applied to the County for a Right -of - Way permit for a stormwater force main that will be on 41St Street, west of Indian River Boulevard where it will then cross under Indian River Boulevard, go to the east and continue to the north to 45th Street. It is expected their project will be permitted and constructed after this project is complete. Some coordination may be needed with the City, but if required, they are expected to work around this project. • James Ennis stated that an addendum will be issued clarifying the question regarding Base Group 6 and Base Group 11. The difficulty in quantifying the pay item was because the widening is minor and mostly related to harmonizing back into the existing grade. • James Ennis clarified that the embankment work was billed as a lump sum pay -time to harmonize the shoulder to 6:1 and 4:1 slope, respectively in the widening areas. It was meant to tie the shoulders back to the existing grades. • James Ennis stated that the pay item for adjusting valve boxes, the current pavement surface doesn't reflect existing valves. A field review of the pavement showed the patch in the pavement that was believed to be a valve box that was paved over at 45th street. Upon further investigation it was determined that this was a patch for an old stop sign that was removed. In the event that there are any valve boxes that have been paved over, the pay item sets a unit price for that work if it's needed. • James Ennis stated that the Contractors are to bid the project as it will be constructed within the project time. If there are long lead times for fiber and conduit, the County will look into delaying the Notice to Proceed or extending the contract time. The determination will be based on the successful bidder's documentation as to when materials can be delivered. This documentation should originate from the suppliers. • James Ennis stated that weather days will be done on a monthly basis and must meet FDOT concurrence. • James Ennis stated that the Force Account is strictly for items that are unanticipated and additional to the work. It is not paid out unless there is additional work issued and approved by the County. • The AutoCAD drawing file(s) will be sent as part of the addendum. • Clarification was given regarding the pay item for "Grate for Existing Drainage Structure, Furnish and Install", the item is specified in SF (square feet) due to the fact that the existing drainage structures in need of new grates are not within FDOT dimensional standards and will need to be custom made to fit each structure. The inlet grates are to be reticuline steel, require H-20 loading and be hot dipped galvanized. • Jennifer Hyde (Indian River County Purchasing) stated this project is a unit price bid and every item with a unit price space must be filled in or the bid will be disqualified. • ChloAnn Lawrence (FDOT Treasure Coast Operations) stated this is a grant project partially funded through the state, FDOT is a silent partner and this is a County project. The Contractor will receive payment from the County and the County will receive reimbursement from FDOT. They will inspect the project to insure it meets the requirements set forth by the County and any communication concerning discrepancies will be between FDOT and the County. This project is not federally funded and material \\fileserver2.admin.com\public\Public Works\ENGINEERING DIVISION PROJECTS\1707 Indian River Blvd Merrill Barber Bridge to 53rd St Resurfacing (SCOP)\1-Admin\Meetings\Pre Bid\IRC-1707_PREBID_MIN_20220505.docx