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T. Renewal of Halon Fire Suppression System Maintenance Contract E911 Central Communications Center - Engineered Environments, Inc. The Board reviewed a Memorandum of February 27, 1996: TO: Board of County Commission rs FROM: DougWright,Wri Director Department of Emergency Services DATE: February 27, 1996 SUBJECT: Approval of Renewal of Halon Fire Suppression System Maintenance Contract With Engineered Environments, Inc. for E911 Central Communications Center It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The Halon Fire Suppression System at the E911 Communications Center requires conformity to manufacturer's specifications and the national Fire Protection Association Standard 12A. In 1993, the Board approved a contract with Engineered Environments, Inc. for a Level 1 preventive maintenance program for this very important and necessary system, and the contract was renewed on an annual basis in 1994 and 1995 with no increase in cost. Quotes from other vendors were sought for this year's maintenance agreement. The only other vendor found in this area was Protective Systems of Altamonte Springs, Florida, who gave a quote of $1,200. Engineered Environments, Inc. has also given a quote in the same amount. ALTERNATIVES AND ANALYSIS: Three levels of maintenance service are available. However, staff feels that the Level 1 program of two service calls per contract year is sufficient and the least expensive at a cost of $1,200 versus $2,735 for the full maintenance program. Although the quotes from both vendors for a Level 1 contract are in the same amount, Engineered Environments, Inc. has been diligent in providing preventive maintenance at the E911 Communications Center since 1993 and there have been no complaints with the level of service. Everything they have done has been covered under the maintenance agreement with no extra or hidden costs. It is not lmown what level of service might be provided by Protective Systems, or whether additional unexpected costs might be incurred during the life of the contract. RECOMMENDATION: Staff recommends approval of the renewal of the contract with Engineered Environments, Inc. for the sum of $1,200 for a one-year period. Staff also recommends the Board authorize the Chairman to execute the attached contract for the term of one year in the amount specified. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board Unanimously" approved the renewal of the contract with Engineered Environments, Inc., for the sum of $1,200 for a one- year period, and authorized the Chairman to execute the contract, as recommended in the memorandum. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 22 BOOK 97 PAGE 446 March 5, 1996